Practice Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Practice Coordinator provides strategic, operational, and administrative support to an assigned Practice Department and its practice groups, helping advance business priorities and ensure effective day-to-day operations. The Practice Coordinator works closely with the Practice Manager, Senior Practice Manager, Practice Director, Practice Group Leadership, and administrative departments to support attorney utilization and integration, internal and external client relationships, business analytics, project management, problem-solving, and workflow coordination.

Essential Responsibilities: 

• Partner with administrative departments, including Marketing, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, and Client Care, to support the business strategies and priorities of the Department and Practice Groups.

• Assist with the implementation of annual business plans for the Department and Practice Groups, under the direction of the Practice Manager, Senior Practice Manager, and/or Practice Director including initiatives related to staffing levels, billable hours, billing rates, and attorney development in alignment with Firm standards.

• Coordinate department and Practice Group meetings and retreats, partnering with appropriate administrative departments to facilitate planning, communicate relevant information, and support follow-up activities and action items.

• Collaborate with Regional Office Administrators, Practice Managers, Senior Practice Managers, Practice Directors, Practice Group Leaders, and Professional Development Partners to support attorneys on boarding and integration initiatives.

• Coordinate communications and administrative activities involving senior partners, help facilitate timely communication, follow-up, and execution of priorities.

• Track talent pipeline activity and progress, preparing reports and summaries as needed to support planning and business decision-making.

• Develop, document, and maintain business processes and procedures related to practice operations, including billing, practice management, case staffing, rate and billing monitoring, and thought leadership initiatives.

• Plan and coordinate Practice Group events and activities designed to strengthen teamwork, engagement, and recognition of accomplishments.
• Exercise tact and discretion when handling sensitive and confidential matters.
• Work effectively both independently and collaboratively, building strong partnerships across administrative departments and practice groups firmwide.

• Maintain confidentiality of firm, attorney, and client information.

 Required Knowledge, Skills, and Abilities:

• Demonstrated exceptional organizational skills with the ability to manage and prioritize multiple tasks simultaneously, maintaining meticulous attention to detail even when under pressure.
• Exceptional written, verbal, and interpersonal communication skills.
• Ability to quickly learn and adopt new software and technology solutions.
• Ability to take responsibility and approaches work with initiative, flexibility, and a positive attitude.
• Able to maintain high level of integrity and professionalism, with a demonstrated ability to build credibility and trust with practice management and stakeholders.
• Ability to balance competing priorities with composure, adapt effectively to shifting demands and evolving business needs.
• Strong commitment to client service, ethical conduct, and firm values.
• Demonstrated ability to self-manage and work independently in a remote, hybrid, and in-office settings.

Required Education:

• Bachelor’s degree or a combination of training, education, and experience that demonstrates the ability to perform the duties of the position.

 

Preferred Education:

• N/A

 

Certification(s):

• N/A

Required Qualifications:

• Minimum two (2) years of experience providing administrative support in a fast-paced environment.

• Proficiency in Microsoft Office.

 

Preferred Qualifications:

• Prior experience working in a legal or other professional services environment strongly preferred.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [email protected]. 

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

$60,000.00 - $95,000.00