Payroll Specialist

Description

The Payroll Specialist manages the full weekly payroll process for employees companywide. You will make sure employees are paid accurately and on time, resolve payroll issues, protect confidential records, and work closely with Accounting, People Operations (Human Resources), and department and field leaders.

The ideal candidate brings hands-on payroll and payroll tax experience, strong Excel skills, and the ability to manage recurring deadlines. This person takes ownership, follows through, and treats employees and coworkers with respect.

Requirements

Weekly Payroll Job Requirements:

• Manage the complete weekly payroll cycle, from timecard review through processing, verification, and reporting, processing travel benefits, researching discrepancies and processing corrections as needed.
• Review timecards for accuracy, including hours, job and department coding, overtime, and PTO; follow up on missing or incorrect entries and approvals before processing.
• Process changes to employee information, pay rates, tax withholdings, direct deposits, and deductions, in coordination with People Operations.
• Prepare and submit certified payroll reports for prevailing wage projects.
• Prepare and reconcile 401(k) reporting, including contributions and loan repayments, and coordinate timely submission and funding.
• Maintain accurate payroll records, reconcile reports to accounting records, and respond to employee questions with accuracy and discretion.
• Document procedures, support cross-training, and identify opportunities to improve accuracy and efficiency.

Payroll Tax and Reporting Job Requirements:

• Prepare, reconcile, and remit payroll taxes accurately and on time, including quarterly reports and annual W-2 preparation.
• Research tax discrepancies and notices, coordinate corrections, and maintain documentation.
• Stay current on payroll requirements that affect Hutton.

Education and Experience:

• Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration is preferred.
• Experience: Previous payroll experience with independent responsibility for the full payroll cycle, including high-volume payroll and hands-on payroll tax work (withholding, reconciliations, and quarterly reporting).

Required Knowledge/Skills/Abilities:

• Proficiency in Microsoft Excel, including formulas, lookups, sorting, filtering, and reconciling data.
• Ability to meet firm, recurring payroll deadlines.
• Strong attention to detail and the ability to research and resolve discrepancies independently.
• Ability to maintain confidentiality when handling employee compensation, banking, and tax information.
• Clear communication, dependable follow-through, and strong organizational skills.
• Willingness to learn CMiC software and adapt to changing systems and processes. Prior CMiC software experience is not required.
• Demonstrate Hutton’s values of Lead, Inspire, Respect, and Construct through everyday actions: take ownership of accurate and timely payroll, help coworkers succeed, handle sensitive questions with care, and contribute ideas to improve the team.

Preferred Knowledge/Skills/Abilities:

• Construction payroll experience, including job cost coding and payroll for field and office employees.
• Experience with CMiC or other construction accounting software.

Work Environment:

• Office setting; full-time schedule of 40 hours per week.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Requires frequent repetitive hand, wrist, and finger movements to type, enter data, and handle paperwork.
• Must be able to view a computer screen or multi-monitor setup for extended periods.

Hutton Corporation is an Equal Opportunity Employer

Hutton provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.