Park Project Coordinator

Responsible for the coordination, oversight, and management of municipal parks and open space capital improvement projects , including overseeing the time, cost, and quality of projects. ESSENTIAL FUNCTIONS 
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
DUTIES

• Manage and serve as a technical resource on the construction, design, and project management for  park development including, but not limited to paving, public utilities uilding structures, sports complexes, trails, playgrounds, landscape, and art installations.
• Maintain contracts between the City, vendors, developers, and outside agencies; ensure requirements are implemented, including but not limited to project plans, specifications, shop drawings, and reference standards.
• Maintain records of design and construction activities; ensure designs and construction project are compliant with Federal, State, and Local laws, codes, and regulations. 
• Analyze designs for cost suitability, maintainability, form, and function; develop design solutions for identified problems, where appropriate.
•  Function as liaison between the City of Denton, owners, contractors, and vendors participating in the evaluation and resolution of conflicts to manage and mitigate risks.; ensure vendor and/or contractor quality of work meets contract and project specifications. 
• Routinely review work progress, prepare appropriate job progress reports status, and provide status updates as appropriate; conduct post-project evaluation review to assess performance on the project.
• Review, interpret, and analyze project plans and specifications, reference standards, and shop drawing submittals for the contractor, as needed.
• Prepare vendor solicitation documents, including but not limited to request for quote (RFQ), request for proposal (RFP), ordinances, staff reports in accordance with internal policies and applicable statutes.
• Assist in the research, preparation, implementation, and management of Federal, State, and Local, and City of Denton foundation grants.
• Lead public engagement efforts and oversee marketing and promotional campaigns for projects, facilities, programs, and services including providing milestone updates. 
• Represent the Department at various meetings, hearings and on planning committees; prepare and deliver presentations to internal and external stakeholders, as needed. 

DEVELOPMENT REVIEW

• Function as the liaison for management and review of the Park Land Dedication and Development Ordinance, including private development review and park land acquisition.
• As member of Development Assistance Team, administer the City of Denton Park Dedication and Development Ordinance; serve as the lead and primary point of contact for park planning and design to ensure alignment with long-range goals and objectives identified in the Department’s multiple strategic master plans.
• Draft ordinances, development agreements, landscape maintenance agreements, and manage their progress in coordination with developers and internal departments.
• Coordinate easement requests through public park land; ensure Texas Parks and Wildlife Code, Chapter 26, is followed and implemented.
• Identify and administer park land acquisition including but not limited to easements, fee simple transactions, and land dedications; coordinate with internal and external stakeholders as appropriate.
• Support routine construction administration tasks including but not limited to field orders, inspections, change orders, request for information (RFI), notations for record drawings, and daily/monthly activities reports.
• Serve as park planning & development lead in developing policies and processes; identify and research issues and impacts of programs, projects, or policies.

CONSTRUCTION MANAGEMENT                     

• Function as the liaison for the management, oversight, and quality control of all park construction and development.
• Serve as the lead and primary point of contact for all construction and development within city park land and open spaces. 
• Administer routine construction administration tasks, including but not limited to field orders, inspections, change orders, request for information (RFI), notations for record drawings, and daily/monthly activities reports.
• Assist in developing policies and processes; identify and research issues and impacts of programs, projects, or policies.

SUPERVISORY/BUDGET RESPONSIBILITIES

• None. 

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• Bachelor’s Degree in Landscape Architecture, Parks and Recreation Administration, Urban Planning, Natural Resources, Forestry, Horticulture, Engineering, or related field; and,  
• Three (3) years’ experience in construction management, planning, park development, engineering, or related field,

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: 

• Knowledge of pertinent Federal, State, and Local Government legislative processes, codes, regulations, and laws.
• Knowledge of design and construction processes, methodologies, products, and quality standards.
• Knowledge of City of Denton policies and practices.
• Skill in moderate problem solving; identifying moderate-to-complex problems and reviewing related information to develop and evaluate options and implement solutions. 
• Skill for ensuring continuous improvement in processes, relationships, and cost savings.
• Skill at the intermediate level, working with Microsoft Office 365, and other software systems to complete work. 
• Skill in providing exceptional service to internal and external customers. 
• Skill in interpersonal relationships, including using tact, patience, and courtesy. 
• Skill in reading and comprehending highly technical or specialized materials.
• Ability to work independently to manage multiple work tasks while balancing competing priorities with attention to detail and in a fast-paced environment.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to handle difficult and stressful situations with professional composure and confidentiality. 
• Ability to communicate effectively, both in oral and written forms, for the needs of the audience.
• Ability to accurately prepare and maintain records, files, and reports. 
• Ability to support controversial positions, negotiation of sensitive issues and/or presentations with internal and external stakeholders.
• Ability to motivate, mentor and manage teams through direct and indirect influence.

CONDITIONS OF EMPLOYMENT

• Must have and maintain a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state required minimum automobile liability insurance within 90 days of hire per state law)
• Must pass a drug test, driver’s license check, criminal history background check, and social security number verification.
• Must attend and successfully complete the City’s Defensive Driving Course (DDC) as soon as possible after employment (if required to drive City vehicle or personal vehicle for City business).

SAFETY 

• Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS 

• Safety Sensitive (Subject to random drug testing): Yes.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting no more than 20 pounds and carrying up to 10 pounds.
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Travel: Travels to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work outside of normal business hours, as required. 
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

• Inclusive
• Collaborative
• Service-Oriented
• Strategically Focused
• Fiscally Responsible

TOP TIER BENEFITS

• Medical, dental, and vision coverage in addition to life and disability insurance plans
• Employee Health Clinic 
• Paid Vacation Days and Paid Holidays
• Retirement Plan 

EEO STATEMENT 
The City of Denton is an equal opportunity employer. It is the City of Denton’s policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity. 
  
This job description is not an employment agreement, contract agreement, or contract.  Management has the exclusive right to alter this job description at any time without notice.