Deputy Corporate Secretarial Manager

About the Role

The Deputy Corporate Secretarial Manager will oversee the delivery of company secretarial services and work collaboratively with the team to advise clients on corporate governance best practices. The role will identify and recommend enhancements to strengthen compliance and operational integrity.

The role will oversee the preparation of minutes and resolutions, the maintenance of accurate and up-to-date statutory and corporate records, and the dispatch of registered mail to clients.

Key Responsibilities

• Manage the day-to-day delivery of corporate secretarial and related administrative services to a portfolio of companies, including UK- and PRC-owned companies, coordinating workloads and service priorities.
• Oversee the preparation and maintenance of statutory records, reviewing their accuracy and completeness to support compliance with applicable laws.
• Prepare and review resolutions and other corporate secretarial documents and oversee the accurate and timely filing of notifications with the relevant authorities, including ACRA and IRAS.
• Coordinate the retrieval and review of ACRA extracts to support client matters and verify corporate information.
• Oversee the maintenance of the team’s internal files and databases, ensuring records are accurate, organised, up to date and handled confidentially.
• Coordinate the collection and review of information and documents for due diligence requirements, following up on gaps and escalating issues requiring further review.
• Oversee the dispatch and tracking of registered mail to clients, ensuring correspondence is issued promptly and delivery records are maintained.
• Supervise and guide the Corporate Secretarial Assistant, delegating tasks, reviewing work and providing practical coaching to support consistent service quality.
• Act as a key point of contact for clients on day-to-day corporate secretarial matters, clarify requirements, coordinate responses and escalate complex queries to the appropriate colleagues.
• Review workflows and compliance tracking processes, identify opportunities to improve efficiency and record quality, and coordinate agreed improvements with the team.

Candidate Profile

• To be considered for this position, candidates should possess the following attributes and skills:
• Demonstrated corporate secretarial experience, with the ability to manage day-to-day client requirements independently and exercise sound judgement on matters requiring escalation.
• At least a Diploma holder in any discipline
• Strong verbal and written English communication skills, with the ability to explain corporate secretarial matters clearly, prepare professional correspondence and communicate required actions to clients and colleagues.
• Proficient in Mandarin
• Strong interpersonal and collaborative skills, with the ability to build effective working relationships, delegate clearly and provide practical guidance and constructive feedback to junior colleagues.
• A proactive and adaptable approach, with a commitment to keeping professional knowledge current, applying learning to day-to-day work and identifying opportunities to improve service delivery.
• Excellent organisational skills and attention to detail, with the ability to prioritise competing client requirements, monitor deadlines and maintain the quality and accuracy of work while operating independently under pressure.
• Experience coordinating corporate secretarial workflows, reviewing documents and records, and guiding junior colleagues within a corporate secretarial firm is preferred.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.