HR Intern - Kathmandu

The HR Intern supports the HR team with day-to-day documentation, KYC verification and records, so employee and rider files are complete, accurate and up to date. The internship is a hands-on learning role in core HR operations at a fast-growing logistics company.

Key responsibilities

Documentation and records

1. Collect, check and file joining documents for new staff and riders.
2. Maintain physical and digital personnel files (PI files) and update them after joining, reviews, transfers and exits.
3. Scan, rename and upload documents to the HRIS and shared folders in the agreed format.
4. Prepare file checklists and flag missing or expired documents to the HR Specialist.

KYC verification

1. Verify staff and rider KYC documents: citizenship, driving licence, vehicle bluebook, PAN, bank details and photos.
2. Match details across documents (name, date of birth, citizenship number) and with the data entered in HRIS and the Upaya portal.
3. Mark KYC status as verified, pending or rejected, with the reason, in the KYC tracker.
4. Follow up with riders and staff for missing or unclear documents.

Onboarding support

1. Share joining document lists and forms (ID card form, SSF form) with new joiners.
2. Prepare induction kits and help arrange first-day activities.
3. Update the new-joiner tracker and the organigram list for the HR team.

HR operations support

1. Enter and check attendance and leave data when assigned.
2. Help screen CVs and schedule interviews for the HR team.
3. Draft routine letters from approved templates for the HR Specialist to review.
4. Keep exit files complete with resignation letter, clearance form and handover documents.
5. Maintain daily trackers and send a short weekly work update to the supervisor.