Purchasing Assistant 2

The primary purpose of the Purchasing Assistant 2 classification is to purchase and distribute materials and supplies, to process purchase orders, accounts payable and receivable documentation, and to provide related support as needed for the department.

Order supplies via vendor websites.  Respond to inquiries from staff.  Assist with the maintenance of equipment.  Process invoices for the agency. Research invoice charges when needed.  Meet and/or contacts outside vendors regarding supplies.  Type or verify requisitions and purchase orders.  Prepare purchase orders and requisitions.  Print daily reports regarding funds.  Process paperwork per established procedures.  Prepare monthly report of funds.
 
Distribute supplies.  Track office furniture and equipment.  Transport supplies.  Respond to inquiries from outside vendors and other agencies.  Audit telephone logs for agency staff.  Inventories supplies and materials.  Collect audits long-distance telephone logs from agency staff.  Supply staff with special order supply forms and individual supply requests.  Open and respond to mail received from outside vendors and other agencies.  Move office furniture when requested.  Coordinate maintenance requests with the maintenance department.  Transport bills to the established departments.
 
These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

High school diploma or GED supplemented by vocational or technical training in accounting or related field with three (3) years of experience in accounting, purchasing, or related experience; or any equivalent combination of training and experience.

Must meet background check requirements.

Supervisory Responsibilities
None required.