Senior Executive Administrative Aide, Grade N18

WHO WE ARE

The County Executive oversees the enforcement of the laws of Montgomery County and provides Executive direction to all departments and offices of the County government. The County Executive also develops policies; proposes plans, programs, budgets, and legislation to the County Council; adopts Executive Orders and Regulations and appoints residents to boards, committees, and commissions.  

WHO WE ARE LOOKING FOR

The Office of the County Executive (CEX) is seeking a Senior Executive Administrative Aide to provide advanced level administrative support to the County Executive. The primary focus of CEX is to provide policy direction, reinforce accountability, and ensure the achievement of results for our residents.

The successful candidate is detail oriented, proactive, has strong interpersonal skills, the ability to multitask and problem-solve. This position also requires strong organizational skills, time management, discretion in handling highly confidential matters, and excellent written and oral communication skills.

The Senior Executive Administrative Aide’s duties include but are not limited to the following:

• Managing executive level calendars and emails to include scheduling and coordinating high profile meetings, events, and appointments.
• Acting as a liaison with department and agency directors, senior managers, the County Council and other elected officials, representatives from outside organizations, County employees, and the public.
• Accompany the County Executive to public functions and provide logistical support to ensure a smooth delivery and transition between events. 
• Drafting, editing, proofreading, formatting, and routing correspondence, reports, and other documents.
• Tracking and monitoring the status of various issues, documents, projects, activities, and initiatives.
• Preparing packets, agendas, minutes, and summaries for use during official meetings and public events.
• Assembling agendas, data, talking points, background documents, and other relevant materials for meetings and events from County Executive's staff, Executive Branch officials, and/or other sources.
• Assisting with proclamations, certificates, and letters.
• Providing support to other Senior Executive Administrative staff as needed.

Excellent writing skills are critical to the selected candidate’s success in this position. 

Experience: Seven (7) or more years of administrative aide experience.

Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland. 

Equivalency: An equivalent combination of experience and education may be substituted.

Interview preference criteria will be used pertaining:

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the experience in and understanding of the following areas - Taking the time to address these areas in your resume is recommended: 

1. Experience using a variety of office automation equipment and computer applications, including Microsoft Office Suite, Outlook, Word, PowerPoint, Excel and Teams, to communicate, maintain calendars, schedule meetings and appointments, track and monitor documents and activities, create spreadsheets, and prepare documents, agenda, minutes, reports, and presentations.
2. Experience composing, editing, formatting, and proofreading executive correspondence, memoranda, reports, and other written materials. Experience must include creating concise, accurate and well-written messages from verbal instructions.
3. Experience organizing and prioritizing work to meet deadlines and managing multiple assignments, while being detail oriented and flexible in a fast-paced, high pressure work environment.
4. Experience researching issues and collecting and organizing information from a variety of sources to present to the manager or to address an issue.  
5. Experience managing and maintaining complicated, confidential files and records.