Document Control Coordinator

Overview

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking a Document Control Coordinator to support the Facilities Sector. The Document Control Support provides intermediate-level document control and administrative support for the client's Program. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of program documentation. The role supports document processing, records management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards.

Responsibilities

• Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.
• Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.
• Perform high-volume data entry while ensuring the accuracy and completeness of project records.
• Apply document coding and indexing standards to ensure proper classification, retrieval, andorganization of electronic and hard-copy records.
• Maintain, organize, archive, and retrieve project documents using the DocView documentmanagement system.
• Perform records management activities, including document retention, archiving, and disposition inaccordance with program policies and records retention requirements.
• Support the management and maintenance of contract documents, including tracking revisions,amendments, correspondence, and supporting documentation.
• Assist with processing, logging, and maintaining invoice documentation and related records tosupport program operations.
• Support responses to Public Information Requests (PIRs) by locating, organizing, and preparingrequested documentation in accordance with applicable procedures and timelines.
• Verify documentation for completeness, accuracy, and compliance before distribution and filing.
• Coordinate with program staff and District personnel to obtain, distribute, and maintain requiredproject documentation.
• Generate document tracking logs, reports, and status updates as requested by management.
• Maintain confidentiality of sensitive and proprietary program information.
• Assist with continuous improvement of document control processes and procedures.
• Perform other document control and administrative duties as assigned.

Qualifications

• Minimum of three (3) years of administrative support experience. High school diploma or equivalentrequired.
• Experience performing data entry, document processing, filing, and records management.
• Experience working with contracts documents, invoices, and maintaining project records.
• Experience using electronic document management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
• Strong organizational skills with the ability to manage multiple priorities while maintaining a highlevel of accuracy and attention to detail.

Preferred Qualifications:

• Administrative experience in document control or records management.
• Experience using DocView or a comparable document management system.

Salary Range: $36.00 to 40.00 hourly

Location: Monterey Park, CAWork Environment: Onsite 

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a nationally recognized civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

 

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

 

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

 

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire.  Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.  We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our  employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

 

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

 

For inquiries or accommodations, please contact our HR Department at: (213) 895-0224.

 

Join Cordoba Corporation and be part of shaping California’s future!#LI-Onsite