Program Specialist

FILING DEADLINE

This recruitment is open on a continuous basis and may close at any time with or without prior notice. Interested applicants are encouraged to apply immediately. Candidates who best meet or exceed the minimum qualifications will be invited to continue in the selection process.  

WORK SCHEDULE

This is a non-benefited, at-will, part-time, position with working hours to be assigned at the discretion of the Recreation & Community Services Department. Candidates must be able to work assigned shifts, which may include mornings, afternoons, evening shifts, and/or occasional weekends. Employee shall not work in excess of 960 total hours per fiscal year.

THE POSITION 

Under direct supervision, the Program Specialist will be assigned to work at one of various Recreation facilities.  This position will assist in the planning, organization and coordination of recreational activities, community programs, facility reservations and special events. The incumbent will perform a variety of duties including, but not limited to: active involvement with youth, teens, and seniors on a daily basis; scheduling and planning special events and trips; planning monthly activity calendars; prepare and distribute promotional material concerning new or ongoing programs and events; supervise staff and activities in the absence of supervisor/coordinator; assist with scheduling of staff; maintain program equipment, files, records, and inventory; assist with the set-up and tear down of recreation activities; and provide assistance with the day to day operation. May perform additional duties as required. 

The Program Specialist will also be responsible for the following duties when assigned to that recreation facility: 

Social Media

Will manage and enhance the City's online presence across various social media platforms. This role will involve developing and executing social media strategies, producing engaging content, and promoting city events, initiatives, and services to foster community engagement and strengthen the City’s reputation. The ideal candidate will be a skilled communicator with a passion for public service, a deep understanding of social media trends, and the ability to create content that resonates with a diverse community. This position requires a proactive, innovative individual who thrives in a fast-paced environment and is eager to make a positive impact on Baldwin Park’s residents and visitors.

Arts and Recreation Center (ARC)

Supervise the coordination of art-based programs, special events and excursions, and other recreational activities; participate in active involvement of youth, ages 5-18, on a daily basis; assist in the set-up and tear down of art exhibits; assist in the set-up and breakdown of stage, audio and sound equipment, and of facility rental equipment including tables and chairs; assist with city wide special events and excursions; and perform related duties as assigned.

Barnes Park

Supervise youth and teens on a daily basis; assist with the coordination of a variety of social services programs and recreation programs including sports, games and special events; and perform other related duties as assigned.

Before and After School Program (BASIC)

Supervise the coordination of art-based programs, special events and excursions, recreational activities, and limited operations of the Baldwin Park Historical Museum; participate in the daily engagement and supervision of youth ages 5–18; assist with the set-up and tear down of art exhibits; assist with the set-up and breakdown of stage, audio, sound, and facility rental equipment, including tables and chairs; assist with City-wide special events and excursions; and perform related duties as assigned.

Community Center 

Interact with the public on a daily basis; perform clerical duties such as handle high volume of calls and relay messages; assist the public by receiving, distributing and filing a wide variety of materials and payments in accordance with prescribed program procedures; assist with class registrations; collect fees and admissions; assist with preparing collections for audit and deposit and keep accurate records; and perform related duties as assigned.

Senior Center

Supervise seniors on a daily basis; coordinate the recreation programs including senior services, special events, and other recreational activities; assist with monthly shopping as needed; assist with city wide special events and excursions; and perform other related duties.

Teen Center & Skate Park

Supervise the recreation programs including teen services, special events and excursions, and other recreational activities; participate in active involvement of teens on a daily basis; assist in the coordination of recreational programs targeting middle school and high school teens including sports, games, special activities and trips; and perform other related duties. 

Family Service Center

Coordinate with social service agencies, school staff, community groups, private practitioners, clergy, and police regarding the needs of youth, families and the public in general. Maintains a variety of records, including registrations, reservations,  permission slips, purchasing, accidents, and vandalism; provides consultation services to groups, presents information to community based organizations, initiates and maintains communications with at-risk families; Supervises classes, workshops, and activities for individuals and families conducted in the Family Services Center; Responds to public inquiries about the programs and services relating to the Family Services Center; Prepares for publication, a variety of printed materials and related communications regarding the Family Services Center programs, and performs other related duties as required.

KNOWLEDGE, SKILLS & ABILITIES:

• Possess the ability to assist with the coordination and implementation of recreation activities, programs and events.
• Must possess basic proficiency of Microsoft Word, Excel, Publisher, and Outlook software programs.
• Excellent verbal and written communication and organizational skills; ability to effectively interact with City staff, volunteers, and the public.
• Ability to enforce rules and regulation to assure the safety and welfare of participants and exhibits.
• Establish and maintain cooperative working relationships with those contacted in the course of work; Ability to create a "team" environment by maintaining a positive attitude, enthusiasm, and willingness to learn.
• Bilingual proficiency in Spanish is highly desirable. 

• Education equivalent to High School Diploma or GED equivalent. College level course in recreation or related field is preferred. 
• Must be at least 18 years of age at time of submitting application.
• Possess a valid California Driver's License.
• Must possess one (1) year of progressive experience in planning or coordinating youth, teen, and/or recreation programs for the public.
• This position is designated as a Mandated Reporter; completion of Mandated Reporter training is required within the first two weeks of employment.

LICENSES & CERTIFICATION REQUIREMENTS

PHYSICAL DEMANDS & WORKING CONDITIONS

• This position involves the ability to sit, stand, walk, kneel, crouch, squat, twist, stoop and climb, lift up to 50 pounds, and be able to travel to different sites and locations; some activities are performed outdoors.

Applications must be submitted online. Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a completed application. If you submit multiple applications, only the most recent application will be considered. Application materials will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a written examination, a panel interview and other testing processes designated to predict successful job performance. It is the applicant's responsibility to notify Human Resources of any changes to their contact information. 

THE CITY OF BALDWIN PARK IS AN EQUAL OPPORTUNITY EMPLOYER

The City of Baldwin Park is committed to promoting equal employment opportunity to all without regard to political affiliation or opinion, age, race, color, national origin, ancestry, religious creed, marital status, disability, medical condition, gender, pregnancy, or pregnancy related condition. Please note: If you require an accommodation during the selection process, please notify the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract for employment. Any provision contained in this bulletin may be modified or revoked without notice.

REASONABLE ACCOMMODATION

The City of Baldwin Park is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodations needed, in writing, at the time when the employment application is submitted.

LEGAL RIGHT TO WORK IN THE UNITED STATES

The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification or documentation.

PROVISIONS

The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.

The successful candidate will be required to undergo a reference / background check and pass a post-offer pre-employment medical examination (which will include a drug/alcohol). The City of Baldwin Park utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. 

This position is considered a "Mandated Reporter" under the California Child Abuse & Neglect Reporting Act.

City of Baldwin Park

Human Resources Department

(626) 960-4011

"The City of Baldwin Park is an Equal Opportunity Employer"