Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Position Summary

This position works with the Director of Undergraduate Studies (DUS) and Director of Graduate Studies (DGS) to organize and administer programmatic components essential to the educational mission of the Chemistry Department. Additionally, the incumbent serves as a key liaison to Arts & Sciences, the Office of the Registrar, and Chemistry faculty and teaching teams. Attention to detail, excellent time management and prioritization skills, responsiveness and clear communication, and the ability to interact well with Chemistry faculty and students are extremely important in this role. The incumbent will play a key role in leading and evolving aspects of department operations related to undergraduate and graduate education and professional development.

Job Description

• Lead academic coordination efforts for the department and liaise with A&S on academic matters, including: maintaining the undergraduate and graduate Bulletins; managing course and section entries in Workday Student, serve as key point of contact with A&S for summer and academic year courses, authorizing, reviewing, and assisting with undergraduate and graduate student course registration; auditing transcripts for students filing Intent to Graduate; coordinating the evening exam calendar; coordinating approval of course credit for courses taken at other universities. 
• Handle undergraduate pre-advising issues, such as: completing an intake interview and an evaluation of the academic record of each student who declares the chemistry major or minor; discussing the requirements for the major and the opportunities available to students; assigning students to faculty advisors.
• Manage academic issues, including: serving as a member of the Undergraduate Work Committee and Graduate Work Committee, serving as a liaison between these committees; informing College Office of students’ Honors and awards by deadlines; assisting faculty with disability resources needs, assisting faculty with academic integrity concerns.
• Assess teaching support needs for undergraduate courses, work with department to assign graduate AIs to fulfill teaching needs, recruiting, hiring of graduate and undergraduate students, and supervising graduate students in roles for graders/proctors and grad faculty assistants.
• Support information dissemination and professional development for graduate and undergraduate students, including: sharing professional development instruction/opportunities for students; revise and update department handbooks annually; advertise seminars to graduate and undergraduate students and promote participation in these events; maintain regular email newsletters for undergraduate and graduate students; serve as department representative for organizing bi-annual Midstates Undergraduate Research Symposium and other related events; coordinate and build community among undergraduate researchers; work with companies to coordinate site tours and recruiting events for students; coordinate with local universities on programming and recruitment; serve as department liaison to ACS chapter; undertake special projects to advance the student experience as directed by the chair.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically sitting at a desk or a table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Phd Or Terminal Degree Or Combination Of Education And Experience May Substitute For Minimum Education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• PhD in a related academic field – OR – equivalent education and experience equaling 9 years.
• Demonstrated ability to work with faculty, staff, and students.
• Knowledge of University policies and procedures.
• Experience with Workday Student.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Academic Advising, Analytical Thinking, Cross-Functional Work, Education Policy, Interpersonal Communication, Oral Communications, Problem Solving, Teaching, Teamwork, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.