Project Manager - Flooring

Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
•    Review and thoroughly understand project plans, specifications, finish schedules, and all related documents to determine the scope of work and materials required.
•    Send plans to responsible staff to perform the take offs. Work closely and cooperatively with the take-off personnel to ensure scope and requirements are clear.
•    Verify accuracy and completeness of plan take offs done by the take-off staff
•    Sends RFIs to customer prior to due date
•    Obtains prices from vendors per the specifications. Strategize with the Purchasing Manager and supervisor to get the best pricing. Offer VE material to customers as required. 
•    Be strategic and plan in advance in collaboration with the Purchasing Manager and supervisor when specifying material and/or offering VE material. Seek the best option for the project at the best price. 
•    Prepare accurate estimates and bids based on the take-offs and meet bid due dates. Include alternate bids as requested by customer. Ensure completeness of bids and proper budgeting for all activities and materials are included in the bid with no exception. 
•    Follow up with customers, ensure bids are received and questions are addressed, and additional information is provided timely if required by customer. Request feedback if bid was not awarded. 
•    Once a bid is awarded, collaborate with the customer’s team (e.g., project managers, engineers, designer) to gather necessary information and provide material submittals.
•    Once the submittals are approved and schedules are set, work closely with the Operations Manager and warehouse staff to order material and coordinate and schedule deliveries. Coordinate closely with all involved to time events accordingly without burdening staff.
•    Order necessary supplies, tools, and equipment. Obtain a PO and follow the proper procedures when ordering. Ensure all items are budgeted for. 
•    Attend preconstruction meetings. Schedule the appropriate crews for the job. 
•    Plan all phases of the construction lifecycle from initiation to completion. Excel at organization, time-management, problem-solving, and budgeting.

•    Develop and adhere to the budget, timeline, and quality control plan.

•    Conduct a job walk with the customer and address any unforeseen or additional work prior to starting the job. Make sure projects are aligned with agreed-upon plans. Address change orders ahead of time and refrain from doing additional work without prior written approval by the customer.

•    Provide shop drawings to customers and obtain their approval prior to starting the job. 

•    Conduct any pre-installation activities (e.g., slab moisture testing) timely. Act accordingly depending on the test results. If a change order is required, submit it to the customer immediately. 

•    Get written confirmation from the customer if slab moisture testing is done through them. 

•    Meet with the installation crew prior to starting the job and ensure complete and clear understanding of the task. 

•    Manage the installers and field supervisor and oversee their work. Ensure quality installation with no exception. If there are quality issues on the field, alert the manager and address immediately. 

•    Communicate with the customer’s team (e.g. superintendent, project manager) and deliver project progress reports.

•    Document all activities and agreements with involved parties via email and keep manager informed. 

•    Conduct quality assurance and keep punch list to a minimum. Address punch list in a timely manner. 

•    Ensures that all local, state, and national codes and regulations and safety requirements are followed.

•    Build strong relationships with clients, contractors, and construction workers.

•    Collaborate with teams and personnel across company to complete the job on time and within budget.

•    Other related duties as assigned by the manager. 

 

Minimum Qualifications (Knowledge, Skills, and Abilities)
•    Demonstrate ability to take initiative, problem solve, and use internal resources wisely
•    Extensive experience with customer service and ongoing customer relationships
•    Computer proficient; ability to work in Word, Excel, and internal databases effectively, with solid math skills
•    3 years experience in estimating, bidding and project management, preferably in the flooring industry or a closely related field.

•    Strong knowledge of flooring and tile installation requirements and methods, materials, and requirements
•    Excellent mathematical and analytical skills
•    Strong attention to detail and accuracy
•    Ability to read and interpret blueprints, drawings, and specifications
•    Excellent communication and negotiation skills
•    Strong organizational and time management skills 
•    Must have the ability to deal with deadlines and create several estimates simultaneously while overseeing and managing ongoing flooring installations.
•    OSHA 10 hour certification (preferably 30 hour certification)

Physical Demands and Work Environment 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
•    Sit for long periods.
•    Repeat the same movements.
•    Bend, stoop, reach overhead, and assist installers and warehouse staff in moving and lifting material. 
•    Use their hands to handle, control, or feel objects, tools, or controls.