Office Manager

About CCS

CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations. 

Acerca de CCS

CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes.

Phoenix Location

Job Overview:

The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.

Key Responsibilities:

• Supervise and manage administrative staff, ensuring efficient and effective office operations.

• Implement and maintain office policies and procedures to optimize workflow.

• Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel.

• Act as a liaison between different departments, fostering open communication and collaboration.

• Coordinate open enrollment activities and management of documentation.

• Assist in labor budget preparation for customer locations.

• Assist in the recruitment process, including onboarding new employees.

• Maintain employee records and support HR functions if necessary.

• Manage office equipment and technology resources.

• Troubleshoot basic IT issues or liaise with the IT department for resolution.

• Coordinate employee recognition program.

• Manage and maintain vendor accounts and relationships.

• Serve as the administrator for fleet and select applications.

• Coordinate meetings, conferences, and events, both internal and external.

• Manage mobile devices for all personnel.

• Maintain customer contact lists.

Qualifications:

• Bilingual (English, Spanish) required.

• Proven experience as an Office Manager or in a similar administrative role.

• Excellent organizational and multitasking abilities.

• Strong communication and interpersonal skills.

• Intermediate to advanced Microsoft Excel capabilities.

• Familiarity with basic financial and budgeting principles.

• Ability to work independently and collaboratively in a fast-paced environment.

High level of discretion and confidentiality

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Attendance/Punctuality- Is consistently at work and on time.

• Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan

• Safety and Security- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly

Job Type: Full-time

• 401(k)

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary $70,000 Depending on experience

CCS Facility Services business foundation is our people. We recognize, invest, and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to provide the best employee and customer experience.