Receiving / Delivery Coordinator

Overview

GENERAL SUMMARY OF POSITION: 

Under the direct supervision of the Supervisor or designee, the Receiving/Delivery Coordinator receives, delivers, and transports parcels, mail, lab specimens, and freight among sites to support critical campus operations

Responsibilities

MAJOR RESPONSIBILITIES:

• Responsible for the receiving, delivering and transporting of parcels, mail (confidential material), lab specimens, pharmaceuticals, hazardous chemicals, biohazardous material, radioactive materials, scientific supplies, perishables and freight.
• Deliveries of non-stock items for the hospital
• From time to time deliver pallets and other material in support of other departments
• Recognize hazardous and perishable materials for proper handling and storage
• Ensure parcels are properly inspected and inventoried before delivery
• Open, inventory, and enter non-stock clinical items received into the clinical in-bound tracking software prior to delivery
• Responsible for accurate counts and delivery
• Develop and maintain a functional understanding of electronic documentation requirements for proof of receipt and delivery, including the use of electronic proof of delivery and in-bound tracking software.
• Look up insufficiently addressed parcels and deliver to the appropriate site/location
• Prepare outgoing shipments
• Courier parcels, mail, lab specimens, hazardous chemicals, biohazardous material, scientific supplies, confidential material, and freight in UMass Chan vehicles between buildings and sites
• Transportation of passengers in UMass Chan vehicles between buildings and other locations.
• Maintain vehicles. Refuel and inspect as needed
• Develop understanding of OSHA guidelines and University policies
• Assists in work site orientation and training for new employees
• Perform other duties as assigned

Qualifications

REQUIRED QUALIFICATIONS:

• High school diploma, or equivalent experience
• 3 years of experience in receiving and transportation of goods
• Valid driver’s license
• Proven ability to follow oral and written instructions, and perform basic arithmetic calculations
• Physical ability to handle bulky and heavy stock items, equipment and supplies up to 50 lbs, and be able to walk long distances
• Verbal ability to communicate effectively
• Ability to perform manual and clerical tasks of some complexity according to a routine and organized procedure, such as PO lookups and delivering in an orderly fashion
• Working knowledge of electronic manifest systems preferred. Proof of delivery (POD) experience preferred
• Ability to work effectively in a team
• Ability to travel to off- site locations