Head of Document Control - Leading HK Organisation

KITE Search are working with a famous institution who have a large concentration of assets across Hong Kong. As a leader in their field with a strong pedigree they are

an employer of choice with a strong brand. They are currently looking for a Head of Document Control to set up and manage this function across their Facilities division in which there are 5 teams. This role will work in unison with the team heads and form a key component to the business moving forward. The ideal candidate will have experience in technical working environment (e.g. construction/project/architectural design etc.) 

 

•    Devise a plan to establish a document library and a proper document control system and continue to manage the systems to ensure quality document management is in place at all times
•     Support and maintain procedures for transparent, up-to-date and easily retrievable and traceable documents
•    Creation of controlled document system and/or document management policy and/or document management policy
•    Analyze current procedure and make improvements to increase efficiency and accuracy in document handling 
•    Align project documents and control all documents, including but not limited to drawings, submission and method statements, specs etc.
•    Review and implementation of document change request process
•    Regularly update the document management policy
•    Digitalize and manage all controlled documents

 

•    Degree holder

•    Fluent in English and Cantonese
•    Experiences in office administration works
•    Experiences in managing documentation centres/systems
•    Ability to devise and manage a document and filing system catering for the needs of Facilities department
•    Good interpersonal and communication skills and ability to work with teams, attention to details
•    Good IT skills preferable with experience in document management applications