Project Coordinator

Job Family Group:

Project Management Group

Job Description:

As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale,  demonstrating  technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!

Shift timings: 5 AM to 2 PM (IST)

About the role :

The Project Coordinator will be responsible for coordinating, planning, administering, and monitoring organisational support activities to assist with project management and portfolio management tasks essential for successful project delivery. This role will oversee regional project administration and manage financial processes associated with the Regional Project Portfolio. Responsibilities include project budget reconciliation, handling purchase orders, journals, accruals, goods receipting invoice payments, asset creation, and maintaining other relevant financial data.

What you will deliver (responsibilities):

• Coordinate the production of all reports and compile project, program, and portfolio summary reports.

• Manage the organisational processes associated with the Regional Project Portfolio, including reporting, systems simplification, project administrative closeout and management, invoice processing, Asset Disposal / Transfer, Work break down structures, project setup, and project closeout.

• Develop and maintain project folder, library, filing, recording, and reporting systems.

• Ensure that project closeouts are completed within three months of handing over a project to the business.

• Actively contribute to regional forums by providing a clear understanding of project matters and commercial impacts to support business advancement.

• Lead project coordination efforts with project managers, suppliers, and outsourced providers to ensure end-to-end delivery of the entire pipeline of projects in alignment with the network plan and capital budget.

What you will need to be successful (experience, job requirements & qualifications):

• Experienced in project administration, monitoring, and organisational activity support.

• Highly proficient in the use of the Microsoft suite, including advanced reporting capabilities in Excel.

• Excellent time management skills with the ability to prioritise effectively.

• Proven working experience with Project Management Information Systems.

• Capable of thriving in a fast-paced environment while managing multiple priorities and working independently.

• Highly desirable: Working knowledge and experience with SAP, Ariba, Blackline or an equivalent P2P system.

Essential Education/Qualifications:

• Vocational qualification in project or business administration

Why join bp?

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement:

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Change control, Commissioning, start-up and handover, Conflict Management, Construction, Cost estimating and cost control (Inactive), Design development and delivery, Frameworks and methodologies, Governance arrangements, Performance management, Portfolio Management, Project and construction safety, Project execution planning, Project HSSE, Project Leadership, Project Team Management, Quality, Requirements Management, Reviews, Risk Management, Schedule and resources, Sourcing Management, Stakeholder Management, Strategy and business case, Supplier Relationship Management

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Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.