Housing Finance Officer

The City of Oxnard’s Housing Authority is seeking a Housing Finance Officer. Under the direction of the Executive Director or designee, the Housing Finance Officer is responsible for developing, implementing, monitoring, and coordinating the financial operations of the Housing Department, including purchasing activities. The position establishes and maintains appropriate internal controls, oversees financial policies and procedures, and supervises assigned staff.

The Housing Finance Officer performs administrative and governmental fund accounting in accordance with Generally Accepted Accounting Principles (GAAP) and is responsible for complex accounting, financial reporting, and budget management. The position also performs other related duties as assigned.

The successful candidate will possess professional-level experience managing and supervising a comprehensive accounting and/or finance operation with a budget exceeding $40 million, including demonstrated experience in budget preparation, accounting, financial reporting, and auditing.

Candidates should also have comprehensive knowledge of governmental accounting principles and practices; U.S. Department of Housing and Urban Development (HUD) financial reporting requirements and regulations; public housing and Housing Choice Voucher (HCV) programs; federal procurement and contract administration principles; REAC reporting requirements; Uniform Administrative Requirements; and Single Audit Act requirements.

WHAT YOU’LL DO:

•Plan, implement, manage, and oversee all financial operations and daily activities. 

•Monitor cash flow, debt, and credit. 

•Develop, maintain, and enforce financial policies, procedures, and internal controls. Conduct routine reviews to ensure processes remain effective and current, and that internal controls are consistently implemented in compliance with professional standards and applicable HUD, state, and federal regulations.

•Draft, review, and update vendor contracts.

•Maintain a central repository for contracts, manage renewals, and track deliverables.

•Act as the primary point of contact for vendor performance issues and internal stakeholders regarding contract requirements.

•Prepare accurate monthly, quarterly, and annual financial reports and statements. 

•Ensure compliance with audits, regulatory requirements, and applicable federal, state, and local laws (including HUD and GAAP). 

•Oversee accounts receivable, accounts payable, payroll, benefits, and general ledger functions. 

•Maintain and review all Authority bank accounts and financial records. 

•Prepare and manage the annual budget in collaboration with the Executive Director; monitor revenues and expenditures, and report on key trends. 

•Conduct financial forecasting, analysis, and strategic planning. 

•Administer investment activities and advise on excess funds. 

•Supervise Finance Department staff, including assigning work, training and evaluating performance. 

•Monitor accuracy of payroll records. 

•Establish and maintain organized recordkeeping and reporting systems. 

•Prepare staff reports, memos, and communications to support decision-making. Make presentations to City Council.

•Coordinate with departments on budget development and monitor budget performance. 

•Stay current on legislative and regulatory changes affecting financial operations.

•Assist with external audits and special projects as directed

•Oversee financial reporting for projects, including capital outlays, and ensure proper accounting of all funds. 

PAYROLL/CLASSIFICATION TITLE:

Administrative Services Manager 

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Administrator/Supervisor in that it serves as a second level supervisor over multiple units and/or functions providing oversight of daily operations and directing work flow.

SUPERVISION EXERCISED/ SUPERVISION RECEIVED:

Incumbents oversee the conduct of performance evaluations, training, and hiring, discipline and termination procedures as well as directly supervise management, professional, paraprofessional and support staff, as assigned. Receives general direction and exercises direct and indirect supervision over assigned staff.

WORK SCHEDULE:

The normal work week is Monday through Thursday, 8:00 am to 6:00 pm, and alternating Fridays, 8:00 am to 5:00 pm.  Depending on the work assignment, staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment, but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Oversee the conduct of performance evaluations, training, hiring, discipline and termination procedures as well as directly supervises management and staff.

• Plans, manages and oversees daily operations of assigned units and/or functions; directs and oversees the implementation of goals and objectives.

• Conducts and participates in departmental staff meetings and meetings with other departments, City leadership and the public; interprets policy and regulations; serves as a City representative and provides consultation, guidance, and issue resolution related to assignment area.

• Reviews and/or prepares a variety of reports, statements, regulatory documents, policies, procedures and/or study analyses; analyzes information and recommends and implements decisions and processes.

• Develops, implements and monitors adherence with policies, procedures, standards and applicable laws and regulations.

• Participates in the development and management of assigned budget; monitors expenditures and budget compliance; prepares forecasts and recommendations related to resource requirements.

• Performs other duties of a similar nature and level as assigned.

Position-specific responsibilities might include:
Positions assigned to fiscal services may be responsible for: 

• Overseeing financial reporting, financial management and accounting functions in accordance with Generally Accepted Accounting Principles (GAAP); 

• Preparing the annual City budget; 

• Providing oversight of finance and accounting operations city-wide or for a large department with significant financial resources and complex revenue sources. 
  

Positions assigned to housing may be responsible for: 

• Managing City housing authority programs including public housing, assisted-housing, rehabilitation, fair-housing and homeless assistance; 

• Representing the City on matters of housing policy and regulation.

The following are the minimum qualifications necessary for entry into the classification.

EDUCATION:

•  Bachelor’s degree in business administration, finance, accounting, or a related field

EXPERIENCE: 

• Six (6) years of journey-level professional experience in an area related to the assignment and two (2) years of supervisory experience

LICENSE/CERTIFICATION:

• Valid California Class C License

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing.

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs online application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. The eligibility list established from this recruitment is to fill this position only. There is currently one (1) full- time vacancy within the Housing Department. 

Selected candidate(s) must pass a thorough reference check and background investigation. Some positions that work with or have access to the Police Department may require a polygraph exam. Select positions may require candidates to undergo a pre-employment medical and/or psychological evaluation. 

UNION MEMBERSHIP:

Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA)

NOTE: 

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools. Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period. Internal applicant probationary periods will be governed by the applicable MOU. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.

This position is not governed by the overtime provisions of the federal Fair Labor Standards Act and is not eligible for overtime pay.

EQUAL OPPORTUNITY:

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

REASONABLE ACCOMMODATION: 

The City of Oxnard makes reasonable accommodations for individuals/people with disabilities.  If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing within three business days of your scheduled interview or exam date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Annette Adams at [email protected].

NOTE:

The provisions of this bulletin do not constitute an expressed or implied contract.  Any provision contained in this bulletin may be modified or revoked without notice.