- Location
- Vaud, Nyon
- Type
- Internship
- Department
- Administration
- Seniority
- Internship
- Source
- Freshteam
Description
Are you ready to take on a stellar mission?
Do you want to join a young and dynamic organization that fosters creativity and passion?
If this is the case, we have the mission for you.
Join our crew as Office & Administrative Intern!
Your Mission
You'll be the go-to person for the day-to-day life of the office and a key support to our Corporate Services team (Administration, Finance and HR). It's a hands-on, varied role: no two days look quite the same, and you'll touch a bit of everything that keeps the company organized and running well.
Your Responsibilities
Office & facilities
- Keep the office stocked and well-run: order supplies, materials and stationery, and manage inventory
- Handle the fun bits too, from fresh fruit to the little things that make the office a nice place to be
- Prepare and set up meeting rooms; ensure they're ready for internal meetings and client visits
- Be the point of contact for building and facilities matters, and liaise with suppliers and service providers
Reception & front-of-house
- Welcome visitors, clients and candidates, and make sure they have a great first impression
- Answer and route incoming calls, and manage general enquiries by phone and email
Documents & records
- Organize, classify and archive digital and paper documents
- Maintain filing systems so information is easy to find and properly kept
Corporate Services support
- Support the Administration, Finance and HR functions with recurring admin tasks
- Help with document preparation, data entry, and ad-hoc coordination as needed
- Pitch in on internal projects, events and initiatives
Your Profile & Skills
- A first experience in an administrative, reception or office support role — or genuine motivation to learn
- Well-organised, reliable and proactive: you like things tidy and you spot what needs doing before being asked
- A warm, professional manner with people at all levels
- Comfortable with Microsoft Office (Outlook, Word, Excel)
- Fluent in French and English
- Discretion and good judgement when handling confidential information
Skills
Excel
