Payment Operations Specialist – Accounts Payable

About APi - Chubb Fire & Security France

Chubb Fire & Security France is a leading provider of fire protection and electronic security solutions, offering a comprehensive portfolio including fire detection systems, intrusion detection, access control, and video surveillance.

We protect a diverse range of sites across France, including industrial and commercial facilities, public institutions, hospitals, shopping centers, government administrations, and data centers. With more than 3,800 employees nationwide, we are united by a shared mission: protecting what matters most, people and assets.

At Chubb, we pride ourselves on delivering exceptional customer service while operating with integrity, professionalism, and a commitment to continuous improvement.

About the Role

As a Payment Operations Specialist – Accounts Payable, you will be part of our Finance Shared Services Center and play a critical role in the execution and control of supplier payment operations.

You will be responsible for ensuring payments are processed accurately, securely, and in compliance with Group procedures, internal controls, and regulatory requirements. This role offers an exciting opportunity to contribute to a high-performing finance organization while working in an international and collaborative environment.

Key Responsibilities

• Prepare and execute supplier payments, ensuring the completeness, accuracy, and compliance of payment information.
• Manage payment runs in accordance with established schedules, procedures, and internal control requirements.
• Process and monitor payment methods, including bank transfers and direct debits.
• Perform pre-payment validation checks to ensure compliance with policies and approval requirements.
• Handle post-payment activities, including payment confirmations, remittance advices, and stakeholder communications.
• Investigate and resolve payment incidents, rejected transactions, discrepancies, and other payment-related issues.
• Collaborate with internal stakeholders to coordinate payment activities and ensure timely issue resolution.
• Maintain accurate records and documentation related to payment operations.
• Support compliance and audit requirements through adherence to internal controls and financial procedures.
• Contribute to process improvement initiatives aimed at increasing efficiency, control, and service quality.

What We're Looking For

Technical Skills

• Understanding of payment processes within an Accounts Payable environment.
• Experience managing supplier payments and direct debit processes.
• Knowledge of payment controls, compliance requirements, and risk mitigation practices.
• Ability to investigate, analyze, and resolve payment discrepancies and exceptions.
• Good understanding of Accounts Payable processes and supplier management.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Experience working with ERP systems and financial applications is an advantage.

Soft Skills

• Strong attention to detail, accuracy, and data integrity.
• Excellent organizational and time-management skills.
• Ability to work effectively under deadlines and manage multiple priorities.
• Customer-focused mindset with strong service orientation.
• Professional communication and stakeholder management skills.
• Ability to work successfully within a multicultural and international environment.
• Proactive approach to problem-solving and continuous improvement.
• High level of integrity, reliability, and confidentiality.

Qualifications & Experience

Education

• Degree in Accounting, Finance, Business Administration, or a related field.

Experience

• Previous experience in payment processing, payment operations, or Accounts Payable.
• Experience working within a Shared Services Center environment is highly valued.
• Exposure to international, multi-entity, or multinational finance operations is considered an advantage.

Language Requirements

• French: Minimum B1 level (mandatory)
• English proficiency is desirable due to regular collaboration with international stakeholders and Group functions.

Why Join Us?

By joining APi - Chubb Fire & Security, you will become part of a recognized international organization and contribute to the development of a strategic Finance Shared Services Center.

Additional Information

About Us, Our Culture & What We Can Offer You

Established over 200 years ago, Chubb Fire & Security are a global business driven by keeping people and the world safe.  We provide essential systems, equipment and services, from digital CCTV surveillance and intruder alarms, to fire detection and suppression systems. Offering a full range of innovative products and services to a broad range of customers, from local independent business, to many of the FTSE 100 companies

We believe we offer a unique working culture, where you are as important to us as our customers, and we want you to feel that everyday. We are proud to offer extensive training to all of our new Advisors, fully supporting, and enabling you to thrive in your new role and beyond, with ongoing career development opportunities throughout your career journey with us.

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