Assistant Athletic Director for External Relations

Date: August 12, 2026
Title: Assistant Athletic Director for External Relations  

Description:  The Assistant AD for External Relations will perform a variety of necessary duties that support the promotion of our student-athletes, the athletic department, and Hartwick College.  The successful candidate will be responsible for the overall operation of the Athletic Communications office, including the internal and external department communications and ensuring compliance with all NCAA and conference policies and procedures related to sports information and statistical reporting.  In addition, this position will assist with fundraising, corporate sponsorships, community relations and other external facets of the department. This position supervises a full-time staff member.

Responsibilities:

• Manage and ensure all requirements of the Athletic Communications department are complete and in compliance with NCAA, conference, college, and other external organization requirements. This includes ensuring that all written and prepared releases, game programs, feature stories, game recaps pertaining to Hartwick Athletics for dispersal to media outlets are performed for all varsity programs.
• Ensure the athletic website (rosters, schedules, stats, releases, game recaps) and all social media outlets are current, promoting, and supportive of Hartwick athletics.
• Manage all statistical reporting for NCAA and conference requirements, ensuring deadlines and compliance requirements are met.
• Seek opportunities, collaborations, and ideas to promote the Hartwick athletic brand including the development and submission of nominations for department, conference and NCAA awards.
• Maintain athletic files, historical data files and records.
• Work in concert with the Director of Athletics on fundraising initiatives, outreach and stewardship and major athletic events.
• Manage the nomination process and record keeping for the Athletic Hall of Fame.  Serve as the Chair of the HOF committee.
• Write, review and approve game contracts for all sports between Hartwick and its opponents
• Perform other duties as assigned by the Director of Athletics.
• As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.
• Comply with all Federal, State, local, NCAA, Empire 8 Conference, College Department, regulations, rules, policies and procedures.
• Hire, supervise, and evaluate assigned staff.
• Serve and/or lead department, College, conference committees when needed.
• Be a positive member of the department by supporting other programs and find ways to be involved for the betterment of the department and College (i.e. attend Code Blue events, attend events outside athletics, serve on committees, involvement through national organizations).
• Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend

Qualifications: Minimum requirements for this position are a Bachelor’s degree (Master’s preferred) from an accredited college or university in a related/relevant field (communications, sports management, public relations, etc.), with at least three years of experience in a collegiate sports information setting.

• Ability to work an irregular day schedule, nights, weekends, and holidays as necessary
• Proficiency in Microsoft Office, Google applications, Adobe Creative Suite, STATCREW software, website management tools (SIDEARM preferred)
• Ability to multi-task, manage deadlines, and work independently
• Excellent communication skills (verbal and written)
• Supervisory experience
• Must have a valid driver’s license and be insurable by the College.

Salary Range: $63,000 - $65,000

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

An independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, The College features a general education curriculum designed to give every student a flexible, individualized learning experience that integrates coursework, co-curricular activities, and work experience to cultivate their distinctive strengths and prepare them for the future.  

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

All applicants are asked to submit the following materials with their online applications:

• A cover letter;
• A resume; and
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.