Procurement Analyst

Job Family Group:

Procurement & Supply Chain Management Group

Job Description:

About the role:

The ideal candidate will support the Source-to-Pay (S2P) activities, ensuring creation and management of Purchase Requisitions (PR) & Work Breakdown Structure (WBS), goods receipts (GR), and vendor on-boarding & follow ups with the internal & external partners. 

The role acts as a key interface between internal stakeholders, vendors, Accounts Payable (AP), and other teams, with a solid focus on SAP, Ariba, Fiori, Aravo, SRM, and related systems.

The role will work closely with FBT (Finance Business Technology) to ensure PO's are created and invoices paid timely. 

This role also provides subject matter expertise (SME) support, helps solve issues, and plays a key role in improvement and transformation initiatives.

Key Accountabilities:

• The ideal candidate will support the Source-to-Pay (S2P) activities, such as:

• PR Execution: Manage end-to-end PR processes, ensure timely GR creation, track workflows, and coordinate approvals for high-value and recurring purchases

• Vendor & Ariba Support: Act as the primary contact for vendor queries, support Ariba on-boarding and issues, and manage vendor-related problem resolution.

• Stakeholder Support & Advisory: Provide guidance to requestors on vendor selection and documentation, serve as SME, and support stakeholders and new joiners.

• Invoice & Workflow Management: Handle invoice workflows, coordinate approvals, validate and process GRs, and support AP with queries and issue resolution.Ensure that approvers have the required DOFA (Delegation of Authority) to approve. 

• Ensure that POs are created (by FBT), where PO is required, so only pre-approved non-PO invoices will come without PO. 

• Process Monitoring & Issue Resolution: Monitor Shopping Carts (SC)/PO lifecycle, resolve system/workflow errors, raise IT tickets, and perform root cause analysis for recurring or severe issues.

• Vendor & Master Data Management: Maintain vendor master data, ensure compliance with onboarding standards, and resolve setup-related issues.

• Transformation & Change Management: you will play a key role in improvement and transformation initiatives, including KPI reporting and monitoring to ensure improvements are made. 

Education: Business, Finance, Commerce degree or equivalent experience. CIPS (Member of Chartered Institute of Procurement and Supply) / ISM (Institute of Supply Management) qualification, or at stage of pre-qualification, is desirable. 

Experience and Job Requirements: 

• 3- 5 years working experience covering Procurement & Supply chain.

• SAP knowledge is highly desirable, in particular SAP Ariba & SRM.

• Excellent knowledge in PR creation, PO, GRN and overall understanding of S2P process.

• Ability to effectively communicate and work with a globally dispersed team of stakeholders

• Knowledge of various office tools and techniques like Excel, Outlook etc.

• Must have knowledge on Vendor on-boarding, New Vendor setup, CDD process etc

• Must have knowledge in invoice processing & payments to resolve related queries.

• Ability to manage high volume operations & Priorities

• High level of attent

Other:
Fluent in English (Spoken and Written). Able to work in global shift, primarily European time-zone. Ability to communicate with varying stakeholder levels within the organization, internal and external. Good interpersonal presentation and communication skills required given diverse nature of operating landscape. Excellent problem-solving skills, analytical skills and ability to think outside the box. Personal time management skills and ability to meet individual and team deadlines. 

Why join bp

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to encouraging an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation!!

Travel Requirement:

Negligible travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is not available for remote working

Skills:

Agility core practices, Agility tools, Business Acumen, Business Requirements Analysis, Category Strategy, Digital Fluency, Influencing, Management of change, Negotiating, Negotiation planning and preparation, Product and market intelligence, Stakeholder Management, Supplier Relationship Management

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Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.