Program Administrator, Department of Computer Science - Georgetown University College of Arts & Sciences

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Program Administrator is a temporary role that provides administrative, programmatic, and research support for the Computer Science Department within the College of Arts & Sciences at Georgetown University. This position provides dedicated support to designated department initiatives, academic programs and faculty and student projects.  In addition, this position will provide general administrative support to the Department operations and students, as specified by the Department Chair and the Department Administrator. The position supports the execution of Department programs, internal and external events, conferences, administration for hiring students for the Computer Science Department. The position will also support department communications including editing websites, newsletters, and social media.

Administrative support includes organization of events, conferences, and meetings; reimbursement processing, managing travel; supporting visitors, paperwork for students, etc. Supporting office operations includes supply inventory, deliveries, and office maintenance requests.

Duties include but are not limited to:

• Drafting and preparing correspondence for internal and external announcements, websites and newsletters.

• Responding to requests by gathering and providing information and referring non-routine inquiries to the appropriate staff.

• Helping to maintain tracking spreadsheets and other critical operational tracking systems in support of the Department’s mission and to ensure accurate and timely coordination of activities.

• Contributing to other team efforts by accomplishing related results as needed.

• Other program administrative tasks as needed by the faculty in the department.

Work Interactions

The position reports to the Department of Computer Science Chair. Assignments will be given by the department chair and the lead administrator of the Department of Computer Science. The position also supports faculty research initiatives and budgeting. The position interacts frequently with faculty, undergrad and graduate students, postdoctoral associates, faculty affiliates; as well as invited guests and speaker, vendors and colleagues throughout the university (e.g., Dean’s Office, Provost’s Office units including Faculty Affairs, Office of the Chief Financial Officer, Human Resources, Tech & Society Initiative, etc.).

Requirements and Qualifications

• Bachelor’s degree.

• Demonstrated skill in administrative management and operations, with a preference for experience in higher education institutions.

• Minimum of 3+ years’ progressive work experience in administration, program management, financial operations, scheduling – note: consideration will be given to equivalent combination of education and work experience.

• Understanding and knowledge of current software and financial management tools. 

• Intermediate to advanced skills in MS Word and Excel, and Google Enterprise tools including Google Drive, Calendar, Gmail, Sheets, Docs, Forms, etc.

• Ability to learn to use different content management systems such as Google web forms, and web content management systems, including Canva, MailChimp, WordPress; as well as social media tools on LinkedIn, X (formerly known as Twitter), and Instagram.

• Experience with CourseLeaf, Cognos and Workday (Georgetown Management System) system experience preferred.

• Excellent oral and written communication skills.

• Ability to learn quickly, be resourceful, seeking out support when needed in order to complete tasks that might not have clear processes yet defined.

• Ability to collaborate and work well on a team, and to work with multiple stakeholders with different requirements.

• Comfort and skilled at multitasking on a variety of tasks requiring careful attention to detail to meet deadlines.

• Ability to work independently, prioritize work, manage deadlines under time pressure, and diplomatically juggle complex situations.

• Proven ability to maintain professionalism, discretion, and strict confidentiality with all materials and business interactions

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Cover letter and resume required for consideration.

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $​27.25 - $​31.25. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.