Program Coordinator - CVPU - UW Medical Center-Montlake

Job Description

University of Washington Medical Center-Montlake's Cardiovascular Procedures Unit (CVPU) has an outstanding opportunity for a Program Coordinator.

WORK SCHEDULE

• 100% FTE

• Mon - Fri, day shift

DEPARTMENT DESCRIPTION

The Cardiovascular Procedures Unit (CVPU) at University of Washington Medical Center–Montlake provides specialized cardiovascular procedural care across the Cardiac Catheterization Lab, Electrophysiology Lab, and Interventional Cardiac Recovery Unit (ICRU). As part of a nationally recognized academic medical center, our team provides comprehensive care for patients undergoing complex diagnostic and therapeutic cardiac procedures in a fast-paced, multidisciplinary environment.  The CVPU is committed to safe, high-quality, evidence-based practice and a patient-centered approach.

POSITION HIGHLIGHTS

• Conveniently located near public transportation

• Make a difference for the patients and employees we serve

• Opportunity to provide career growth

PRIMARY JOB RESPONSIBILITIES

• Coordinate scheduling, timekeeping, and payroll functions for the Cardiovascular Procedures Unit (CVPU) across both the Montlake and Northwest campuses, ensuring compliance with organizational policies, labor contracts, and payroll procedures.

• Maintain accurate employee schedules, timecards, leave records, staffing assignments, and payroll documentation using UKG Pro and other departmental systems.

• Serve as a primary resource for CVPU staff, communicating clearly and effectively regarding scheduling, staffing, payroll, and operational processes.

• Partner with CVPU leadership to support staff onboarding, orientation, credential tracking, education compliance, and department-wide operational initiatives.

• Support daily operations of the Cardiac Cath Lab, Electrophysiology Lab, and Prep/Recovery units by coordinating unit resources, meetings, supplies, vendor access, interpreter services, calendars, and other administrative activities that promote effective patient care.

• Perform unit secretary functions for the CVPU, including answering and triaging telephone calls, processing unit documentation, managing patient-related administrative activities, and serving as a resource for patients and families.

REQUIREMENTS

• High school graduation or equivalent AND two years of admin experience.

• Experience with UKG Pro Workforce Management Software is a plus!

• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

ABOUT UW MEDICAL CENTER-MONTLAKE

UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit’s light rail station across the street.

Excellence. Exploration. Education.

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$22.72 hourly

Pay Range Maximum:

$30.36 hourly

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.