Project Document Control Lead

Appetizer

At APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. What drives us forward is a mindset of always improving — observing how work happens, identifying what creates value, and removing what gets in the way. We constantly look for smarter, simpler, and safer ways of operating. If you thrive in environments where people value learning and are committed to continuously improve daily operations, join us and be apart of our journey.

We are seeking an experienced Document Control Lead to establish, lead, and continuously improve document and records control for a major program upgrading, expanding, and modernizing a critical container terminal in New Jersey. You will act as the project authority for controlled information, records governance, and electronic document management across design, procurement, construction, commissioning, and operational handover.

What we can offer

At APMT Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to improvement is driven by Lean principles, ensuring that every team member has the opportunity to develop their skills and advance their careers. Experience a diverse, multinational workplace where your operational insights directly influence how we work.

• Innovation: Influence how digital document-management platforms, workflows, reporting, and information controls support a complex terminal-modernization program.

• Work-life balance: Work within a clearly defined, full-time on-site structure, with project-critical support outside normal hours required only when necessary.

• Development: Expand your leadership experience across engineering, construction, technology, commissioning, asset information, and project closeout disciplines.

Key responsibilities

• Establish the Project Document Management Plan, procedures, metadata standards, numbering conventions, review matrices, retention requirements, and closeout controls.

• Lead the administration and governance of SharePoint, Oracle Aconex, and other approved electronic document-management and Common Data Environment solutions.

• Control the complete information lifecycle, including registration, technical review, approval, distribution, revision, archival, legal hold, and authorized disposal.

• Maintain the Master Deliverables Register, monitor planned submissions and overdue reviews, forecast workload, and escalate schedule or information risks.

• Coordinate document interfaces among the owner, designers, contractors, suppliers, systems integrators, commissioning teams, and terminal operations.

• Assure data quality through audits, reconciliations, contractor surveillance, access reviews, dashboards, corrective actions, and controls preventing the use of superseded information.

• Drive progressive handover by validating test packs, manuals, warranties, as-built records, asset data, software records, training documentation, and final acceptance dossiers.

What we are looking for

• Bring a continuous improvement mindset, with the ability to analyze workflows, identify root causes, reduce rework, standardize processes, and automate controls where appropriate.

• Demonstrate five or more years of progressive document control, information management, project records, or configuration-control experience on large capital projects, including at least three years in a lead capacity.

• Hold a bachelor’s degree in engineering, construction management, information or records management, business administration, project management, or a related field, or offer an equivalent combination of education and relevant experience.

• Apply strong working knowledge of document numbering, metadata, revision control, approval workflows, controlled distribution, audit trails, information security, records retention, and project turnover.

• Use Microsoft 365 confidently, including Word, Excel, Teams, PowerPoint, and Power BI or comparable reporting tools. Advanced Oracle Aconex and SharePoint administration experience is preferred.

• Work on-site in Elizabeth, New Jersey, support critical activities outside normal working hours when required, and meet United States work-authorization requirements.

Location: Elizabeth, NJ (5 days in Office)
Salary: $90K - $100K
 

Notice to applicants applying to positions in the United States

Applicants must be authorized to work for any employer in the U.S.

APM Terminals is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities who are applying for positions in the U.S. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

If you are interested in applying for employment with APM Terminals in the U.S. and need special assistance or an accommodation to use our website or to apply for a position, or if you need a reasonable accommodation to perform a job, please contact the applicable Human Resources Department by emailing [email protected]. Determination on requests for reasonable accommodation are made on a case-by-case basis pursuant to an interactive dialogue between the applicant and the Company.