Associate Accounts Payable Analyst

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team!

What's In It For You?

• Competitive Salary with Bonus Opportunities

• Paid Time Off

• Comprehensive Medical, Dental and Vision Benefits (Low Premiums!)

• Flexible Spending and Health Savings Accounts

• 14 Paid Company Holidays

• 401(k) with Company Contribution

• Educational Tuition Reimbursement

Summary

Performs full-cycle, complex accounts payable activities with minimal supervision. Sets up and maintains vendor master records; requests, validates, and tracks tax forms (e.g., W-9) and banking details per policy. Verifies invoice accuracy and completeness; executes 3-way matching (PO, invoice, receipt) and resolves price/quantity/tax discrepancies. Confirms delivery of goods/services with Receiving and originating departments; adjusts for returns and credit memos. Cross-references invoices with the Purchase Order system; identifies missing information and conducts timely follow-up. Prepares invoices for scheduled payments (ACH/check/wire) and supports payment exception handling. Compiles activity and numeric data for management reporting; supports month-end close tasks (accruals support, AP aging review, RNV cleanup). Ensures compliance with AP policies, controls, and documentation standards; provides responsive vendor and internal customer service.

What You'll Do

• Vendor master governance: Collect, validate, and record vendor onboarding documents (W-9, remit-to, bank details through approved channels). Review and process vendor setups/changes; prevent duplicates; resolve high-risk changes for secondary review.
• Invoice intake and processing: Triage invoices from email//EDI/paper; validate key fields and terms; prevent duplicates. Perform 3-way matches; research and resolve variances (price, quantity, freight, tax, partial receipts). Code non-PO invoices to appropriate GL accounts/cost centers and route for approval per matrix. Apply correct payment terms; flag and help capture early-payment discounts
• Exception handling and follow-up: Contact originating departments to obtain missing POs/receipts/approvals or clarify account coding. Coordinate with vendors on corrected invoices, credit memos, and return authorizations; maintain audit trails. Document root causes of recurring issues and implement preventive actions.
• Payment support: Prepare and review payment proposals for accuracy and approvals; generate remittances. Assist with stop payments, voids, reissues, and exceptions. Reconciliations and close -Reconcile vendor statements; clear aged items and unapplied credits. Record month-end accruals, AP aging analysis, and RNV review and cleanup
• Reporting, compliance, and service: Maintain organized records per retention policy; retrieve documents for audits. Respond to vendor and internal inquiries,  communicate clearly and professionally.

What You Need

• High School Diploma or GED
• 6 -8 years in accounts payable or accounting clerical roles with demonstrated 3-way match processing and exception resolution.

Our company is proud to be an equal opportunity employer! It is the policy and commitment of the company to maintain a work environment that provides equal employment opportunity (EEO) for all its employees and applicants. We are committed to providing equal employment opportunities without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital/domestic partner status, veteran status, disability, genetic information or any other applicable lawfully protected basis. This policy applies to all terms and conditions of employment.

We seek to employ individuals qualified for a position by virtue of job-related educational standards, training, experience, and personal qualifications.