Office and Finance Manager

The Office and Finance Manager serves as a key operational partner to the Executive Director and leadership team, ensuring the day-to-day administrative, financial, and logistical functions of the Cleveland Police Commission are executed with accuracy, efficiency, and discretion. This position is responsible for supporting payroll, grant administration, budgeting, vendor payments, and overall office operations while maintaining strict confidentiality and compliance with City policies and procedures. This role is ideal for a highly organized professional who enjoys structure, understands public-sector finance systems, and takes pride in keeping an office running like a well-oiled machine (without anyone noticing the oil).  Under general direction, supervises and assigns the work performed by clerical staff members in a work unit. Performs other job related-duties as required.Essential Responsibilities

Financial & Budget Administration

• Maintain accurate and up-to-date records of expenditures, encumbrances, and payments. 
• Track and update the CPC budget on an ongoing basis for Executive Director review and approval.
• Assist in the development, preparation, and monitoring of the Commission’s annual operating budget.
• Utilize City financial systems to manage, process, and track payments to vendors, consultants, and contractors. 
• Support payroll processing and ensure timely submission of required documentation.
• Assist with grant administration, including tracking grant expenditures, maintaining documentation, and supporting reporting requirements. 
• Coordinate with City finance, payroll, and procurement departments to ensure compliance with applicable rules and timelines.

Office Administration & Operations

• Provide day-to-day administrative support to the Executive Director and CPC staff. 
• Handle general word processing, correspondence, document preparation, copying, scanning, and filing. 
• Maintain organized electronic and physical filing systems, including confidential and sensitive records.
• Ensure common office spaces, storage areas, and shared equipment are kept organized and functional. 
• Order and manage office supplies and coordinate routine office needs.
• Assist with scheduling, meeting logistics, travel arrangements, and preparation of meeting materials as needed.

Records Management & Confidentiality

• Maintain confidentiality of sensitive financial, personnel, investigative, and legal information at all times.
• Ensure records are maintained in accordance with City policies, public records requirements, and internal controls. 
• Support audits, internal reviews, or records requests by assembling documentation as directed.

Coordination & Support

• Serve as a point of contact for vendors, City departments, and external partners on administrative and finance-related matters. 
• Support internal coordination between CPC staff, Commissioners, and City offices.
• Assist with special projects and operational initiatives as assigned by the Executive Director.

Qualifications

• Associate’s degree in business administration, accounting, finance, public administration, or a related field (Bachelor’s degree preferred). 
• Minimum of 3–5 years of experience in office administration, finance coordination, or administrative support, preferably in a public-sector or nonprofit environment. 
• Demonstrated experience with budgeting, expense tracking, and financial recordkeeping. 
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with financial or enterprise systems preferred. 
• Strong organizational skills with exceptional attention to detail and accuracy. 
• Ability to manage multiple priorities, meet deadlines, and work independently. 
• Proven ability to handle confidential and sensitive information with professionalism and discretion.

Preferred Qualifications

•  Experience working within a municipal or government agency.
•  Familiarity with City of Cleveland financial, procurement, or payroll systems. 
• Experience supporting grant-funded programs or compliance reporting. 
• Knowledge of public-sector budgeting and fiscal controls.

Core Competencies

• Integrity and discretion
• Financial accuracy and accountability
• Strong organizational and time-management skills
• Clear written and verbal communication
• Problem-solving and initiative
• Ability to work collaboratively in a mission-driven environment

Working Conditions

• Standard office environment with regular use of computers and office equipment.
•  Occasional evening or extended hours may be required to support Commission meetings, audits, or deadlines.

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.