Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

General Pediatrics

Job Summary:

In your pivotal role as Research Field Data Collector, you will provide support under direct supervision for externally-funded research studies. You will be part of the General Pediatrics team and contribute to research examining the experiences and outcomes of autistic individuals across adolescence and emerging adulthood. Your duties will include assisting the study team in the collection, verification, compilation, and organization of accurate, high-quality research data as well as performing other research activities to maintain participant engagement, safety and research integrity.

This position requires a high school diploma or GED, though a Bachelor's Degree is ideal. Though no experience is required 2-3 yeas of experience is preferable.

You are the ideal candidate if you have a Bachelor's degree, research experience, a strong customer service background and experience with REDCap.

This is a part-time position working up to 29 hours weekly. Though your work hours will fall largely within traditional daytime Mon-Fri business hours, there may be occasional weekend and evening hours. Flexibility is key! Much of your work can be performed remotely from home, but you will also need to be able to go to various VUMC locations and will be eligible for mileage reimbursement.

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DEPARTMENT SUMMARY:

The Department of Pediatrics at VUMC is one of the largest departments within the medical center and we are proud to be home to some 460 primary faculty, 270 community-based volunteer faculty, 82 clinical fellows, 127 residents, and over 300 administrative and research staff. The Department is rooted in a rich history of commitment to excellence in research, education, and patient care. Our faculty, clinicians, fellows, and trainees represent the very best of academic medicine – extraordinary people doing incredible things to advance the care for children in Middle Tennessee, across the nation, and throughout the world. The result is a Department which reaches far beyond the walls of our hospital to provide high-quality patient care, to train the next generation of leaders in pediatric medicine, and to advance our knowledge of important conditions that affect vulnerable infants and children through world class research. For more information, please visit https://pediatrics.vumc.org/message-chair.

Key Responsibilities & Expected Performance:

• Participant Recruitment & Retention: Assist with participant recruitment, scheduling, follow-up communications, and retention activities while maintaining a professional and participant-centered experience.

• Data Collection: Schedule and conduct interviews, observations, assessments, and other data collection activities with autistic youth and adults and their supporters (parents and teachers).

• Survey Administration: Facilitate the completion of electronic and paper surveys by providing guidance while ensuring protocol adherence.

• Research Documentation: Maintain accurate participant records, tracking logs, study documentation, and files in accordance with study procedures.

• Data Entry, Verification, & Quality Assurance: Enter, verify, clean, and review research data for accuracy, completeness, and consistency using established quality control procedures.

• Protocol Adherence & Regulatory Compliance: Conduct all study activities according to approved research protocols, institutional policies, and participant confidentiality requirements.

• Participant Compensation: Prepare participant payments and associated documentation according to study procedures.

• Team Collaboration: Work effectively within a collaborative environment to ensure project success. Communicate clearly with investigators, research staff, participants, and other stakeholders.

• Research Operations Support: Assist in ongoing study activities such as scoring checks, coding, data cleaning, report preparation, and other operational tasks necessary for successful study implementation.  

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Preferred Qualifications, Skills and/or Experiences:     

• Excellent organizational skills with strong attention to detail.  

• Ability to manage multiple assignments and prioritize competing deadlines.

• Ability to follow detailed research protocols with a high level of accuracy.

• Strong written and verbal communication skills.

• Comfortable interacting with youth, adults, families, educators and community partners.  

• Experience with research data collection, interviews, observations, or survey administration.  

• Experience working with people with disabilities.

• Familiarity with special education, transitions services or adult disability services.

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook), Adobe Acrobat, and research databases such as REDCap.

• Ability to maintain confidentiality and handle sensitive information professionally.

Work Experience:

Relevant work or volunteer experience in research, customer service, human services, education, healthcare, social science, or a related field.

Experience Level:

Less than 1 year

Education:

High School Diploma or GED

Additional Information:

This is a part-time position which may include evenings and weekends, as the study requires.

TECHNICAL CAPABILITIES

Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.

World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.

Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff. 

Core Accountabilities:

* Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance. * Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems. * Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job. * Team Interaction: Provides guidance to entry level co-workers.

Core Capabilities :

Supporting Colleagues : Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.- Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.- Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively : - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation : - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications :

Work Experience :

Relevant Work Experience

Experience Level :

Less than 1 year

Education :

High School Diploma or GED

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.