Events Coordinator

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

Jackson Lewis is seeking an Events Coordinator to support the nationwide Events team in the planning and execution of internal and client-facing programs. Our team manages a high volume of events and sponsorships across more than 60 offices, requiring a candidate who thrives in a fast-paced environment and is eager to learn, contribute, and grow.

This role is highly execution-focused and plays a critical part in ensuring events and sponsorships are delivered seamlessly and consistently. The Events Coordinator will manage logistics, track details, and provide day-to-day support supporting multiple people.

The ideal candidate is proactive, resourceful, and detail-oriented, with a strong sense of ownership and the ability to stay organized under pressure. This person should be energized by a busy environment, willing to roll up their sleeves, and comfortable working closely with a wide range of internal stakeholders.

Key Responsibilities

• Support the planning and execution of a high volume of events, including:
  • Client programs and seminars
  • Webinars and virtual events
  • Internal meetings and trainings
  • Conferences and sponsorships
• Coordinate event logistics across multiple programs simultaneously, including timelines, materials, and vendor communication
• Assist with venue research, availability checks, and coordination with external vendors
• Manage event registration processes, track attendance, and maintain accurate attendee lists
• Support event communications, including invitations, confirmations, and follow-ups
• Track budgets and expenses, process invoices, and ensure accurate financial reporting
• Maintain and update event and attendee data within the firm’s CRM system
• Partner with internal teams (e.g., Marketing, Business Development, Professional Development, Talent) to support event needs and ensure alignment
• Provide on-site and virtual event support, including setup, troubleshooting, and real-time problem solving
• Assist with post-event follow-up, including reporting, feedback collection, and reconciliation

#LI-KM1

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Qualifications

• Bachelor’s degree in Communications, Marketing, or a related field
• 3–5+ years of experience in event coordination or administration, preferably within a law firm, professional services firm, or similarly fast-paced environment
• Strong organizational skills with exceptional attention to detail
• Proven ability to manage multiple priorities, meet deadlines, and adapt quickly in a high-volume environment
• Strong communication and interpersonal skills, with the ability to work effectively across teams
• Proficiency in Microsoft Office; experience with CRM systems and event platforms preferred
• Team-oriented with a proactive, “can-do” approach and willingness to take on a wide range of tasks
• Flexibility to work evenings and travel as needed
• Sound judgment and ability to operate effectively in a fast-moving, high-stakes, and confidential environment
• Desire to learn and grow

For New York City, the expected salary range for this position is between $38.00 hourly and $43.00 hourly.  The actual compensation will be determined based on experience and other factors permitted by law. 

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.