Office Administrator

Description

The Paskin Group in Santa Barbara, CA is seeking a highly organized and proactive part-time Office Administrator to support our team and ensure the smooth day-to-day operations of our office. This hybrid role requires excellent communication skills, discretion, and the ability to manage a variety of tasks with efficiency and attention to detail. 

Are you professional, organized, energetic, enthusiastic, and willing to learn? Do you enjoy solving problems, improving processes, and finding better ways to keep things running smoothly? If so, please read on!

This position offers a competitive wage of $25-30 per hour and part-time hours of 20-25 hours per week. 

A reliable vehicle, valid driver’s license, and up-to-date insurance are required. Mileage reimbursement is provided for work-related errands.

ABOUT THE PASKIN GROUP

Founded in 2006, The Paskin Group is a real estate investment and management company with commercial and residential properties throughout California and Texas. We are a hardworking and dedicated team that is committed to being reliable, trustworthy, and honest for our investors and tenants as well as the larger communities they reside in. Our mission is to achieve long-term, quality results by investing in long-term, quality relationships. We are in it for the long haul with our clients, and this is how we build trust within our communities.

Our core values are what set us apart. We strive to foster a supportive environment for our employees and ensure they feel and experience the values that we live and breathe. Creating a culture of high integrity, good listeners, and giving back as well as treating our employees as a family are of the utmost importance to us. It's how we show our appreciation!

Requirements

A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR 

As an Office Administrator, you are a proactive, detail-oriented professional who helps ensure the smooth and efficient day-to-day operations of our office. You bring strong organizational skills, sound judgment, and a collaborative mindset to support our team and maintain a productive work environment. Under the direction of the leadership team, your key responsibilities include:

• Providing administrative support to the Santa Barbara corporate team
• Maintaining cleanliness and organization of common office areas, conference rooms, and supply storage; ensuring adequate stock of essential office supplies
• Answering, screening, and directing incoming calls, mail, and general inquiries
• Greeting and directing visitors in a professional and welcoming manner
• Preparing and editing business correspondence, emails, forms, reports, and other documents
• Assisting with management of shared company calendars, scheduling meetings, and coordinating internal events
• Serving as our Investor Relations liaison, maintaining detailed records of investor correspondence and gifts, employee gifts, and any additional branded item distribution
• Assisting with special projects, research, and administrative initiatives as requested by the leadership team
• Coordinating travel arrangements for company employees and company events as needed
• Running errands as needed
• Managing relationships with office vendors, coordinating deliveries, and scheduling facility maintenance
• Supporting general office operations and performing other duties as assigned

QUALIFICATIONS FOR AN OFFICE ADMINISTRATOR 

• Great customer service skills
• Excellent organizational and detail-oriented abilities
• Exceptional grammar and communication skills
• Savvy problem-solving skills
• Always appear professional and be service-oriented
• Proficiency with Microsoft Office, Gmail, Google Search, Instagram, Facebook, and Adobe Creative Suite 
• The ability to work independently, multi-task, prioritize, and be flexible

WORK SCHEDULE FOR AN OFFICE ADMINISTRATOR

This office administrator position works a schedule of 20-25 hours Monday through Friday, determined with the CEO. 

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this office administrator position, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

Location: Santa Barbara - 93101

Reports to: CEO