Administrative Assistant

Job Summary

Everyone at the Good Seed has a superpower. This new member of the Good Seed team would be supporting the achievement of our noble mission: Helping youth grow and thrive! The Administrative Assistant will contribute to this mission by providing support for, and participating in, key processes and programs that sustain the purpose and overall goal of the organization. This person will work with the Executive Director and other Good Seed staff to ensure that all administrative and facility needs are met through the provision of high-level administrative work.

Responsibilities and Duties

• Provide administrative support, in whichever areas are needed.

• Coordinate and execute special projects and initiatives as directed.

• Ensure that office operations run smoothly, including maintaining adequate office supply replenishment; equipment maintenance; liaising with vendors to facilitate building maintenance; courier services; etc.

• Provide exceptional customer service in-person, via email, and by phone to clients, co-workers, external partners, callers, and visitors.

• Create and maintain accurate administrative procedure manuals to ensure efficient operations.

• Organize, maintain, and periodically audit The Good Seed filing system (both hard copy and electronic).

• Recommend opportunities for increased efficiency and process improvements.

• Other duties as assigned.

Qualifications and Skills Requirements

• Strong computer skills.

• Excellent written and verbal communication skills.

• Strong attention to detail.

• Excellent organizational skills.

• Strong data entry and analytical skills.

• Ability to effectively prioritize and meet deadlines for a wide variety of assignments.

• Experience working with and maintaining highly sensitive and confidential information.

• Flexible.

• Ability to operate standard office equipment and troubleshoot issues.

• Efficient in Microsoft Office Suite.

• Sound judgment and decision-making ability.

• High School Diploma (required).

• 3+ years experience in an office environment.

• Ability to lift 25lbs.