Senior Corporate Administrator

We are hiring an experienced Corporate Administrator to provide corporate administration services to a portfolio of clients from a range of industry sectors and will be a member of a dynamic and diverse cross-border team, consisted mainly of young professionals.   Job Description Daily communication with clients and timely execution of corporate matters. Acting as the primary point of contact for designated clients and maintaining strong professional relationships. Proactively identifying client needs and ensuring high-quality service delivery. Handling the incorporation of Cyprus companies and establishment of Trusts. Managing changes in company or Trust structures (e.g. directors, shareholders, registered office, secretary, beneficiaries, trustees etc). Preparing, reviewing, and executing legal and corporate documents, including: Agreements, Deeds, Powers of Attorney, resolutions, minutes, incumbency certificates etc. Maintaining and updating statutory registers and company records in accordance with legal requirements. Knowledge and hands-on execution of share allotments, share transfers and increases/reductions of share capital. Experience in reorganizations (mergers, conversions, redomiciliations, etc.) will be considered an advantage. Preparing and filing applications, forms, and returns with the Registrar of Companies and other authorities. Handling client due diligence and KYC onboarding in line with AML legislation and internal compliance policies. Reviewing, maintaining, and updating companies’ KYC files on an ongoing basis. Ensuring FATCA/CRS classification of entities, reviewing and completing relevant bank and regulatory forms. Liaising with external regulators, auditors, lawyers, tax advisors, and other stakeholders. Assisting with the preparation of internal compliance reports when required. Preparing and/or reviewing bank account opening documentation and liaising with banks for account maintenance. Overseeing payment instructions and liaising with clients on banking matters. Supervising, mentoring, and providing guidance to junior team members. Assisting management in reviewing procedures and contributing to the continuous improvement of internal policies and workflows. Participating in internal meetings, training, and knowledge-sharing initiatives. Supporting the preparation of client proposals, engagement letters, and fee quotations where required. Ensuring that all client and company documentation is filed, organized, and stored securely in line with internal systems and GDPR requirements. Staying updated on changes in Cyprus legal and regulatory frameworks relevant to the role. Carrying out any other ad hoc duties required to support clients and the firm’s operations. Your Profile University degree in a business-related discipline Minimum 4 years’ experience in a similar position Excellent written and verbal communication skills in English and Greek Solid interpersonal skills to build effective relationships with clients and colleagues Detail-oriented and strong organizational skills Proven ability to manage time effectively, handle multiple priorities, work under pressure, and meet tight deadlines Good working knowledge of AML legislation and its practical application in KYC reviews and transaction monitoring. Solid computer literacy and excellent command of Microsoft Office applications; familiarity with corporate services software (e.g. eBos) will be considered an advantage Knowledge and/or prior experience with Trust formation and management; STEP qualification will be considered an advantage. Law degree or legal experience will be considered an advantage Benefits Provident Fund scheme upon successful completion of the probation period 21 days annual leave Friday afternoons off Annual performance-based bonus High growth potential and career progression opportunities Flexible working hours and the option of working from home in line with Company policy Continuous professional development (CPD) including attendance at seminars and training programs Option to reduced working hours upon completion of the probation period, providing flexibility to balance professional and personal commitments. Working hours; Monday to Thursday, 9-5, Friday 9-2