Special Education Coordinator - K-5

Position Title: Special Education Coordinator

Location: Great Hearts Western Hills Lower School

FLSA Status: Exempt, Full-Time

Position Summary: The SPED Coordinator is a leadership role on campus and is the "Team Lead” of the Special Education Dept. While their supervisory role does not replace the supervision from the headmaster, their role does extend leadership in the specific areas where they have experience and expertise, namely: supporting SPED Teachers in the preparation for and execution of IEP meetings, guiding the development of teachers, teachers in residence and SPED TAs, compliance in terms of IEP paperwork, and the first level of advisement in challenging situations with students or parents. They also represent the final decision at the SPED departmental level in terms of organizational logistics and strategy. First and foremost, the SPED Coordinator must model the core virtues of the academy and pursue a deeper understanding of what it means to provide a classical, liberal arts education. They also lead the Special Student Services's team's pursuit towards our north star: in our daily work with people, we earn and maintain faith and confidence in our good will, judgment, knowledge, and skill.

Duties and Responsibilities:

Oversees the caseload distribution discussions, including final decision regarding assignment of students to the individual SPED Teachers' caseloads:

• Ensures transfer procedure on all incoming students is complete.

Coordinates, facilitates, and executes initial and triennial Review of Existing Data and Review of Additional Data meetings, including:

• Conducting classroom observations

• Gathering data on students referred by student study team (SST)

• Facilitating transition of parent relationships to assigned ESSCs from initial evaluation to IEP development in the event that students qualify for special education services

• Coordinates, facilitates, and executes annual IEP meetings for students on their caseload.

• Observes the general education teachers' consistent implementation of student IEPs on their caseload.

Manages related service provider relationships for students on their caseload:

• Provides orientation to each service provider to our educational philosophy, school model, campus layout, etc.

• Coordinates with related service providers and school psychologist regarding evaluations, meetings, and services

• Reviews, codes, and signs invoices, then submits them for HM approval

• Follows up with service providers to generate IEP progress reports

• Serves as the academy lead of the ESS team, providing support to team members for the effective completion of individual and shared responsibilities.

• Assists the Phoenix Home Office in training the ESSCs on the pedagogy of special education work within Great Hearts. Partners with the headmaster to communicate the specifics of the SPED Coordinator and SPED Teacher roles to the community before the start of the year and revisit as necessary

• Attends initial IEP meetings led by SPED Teachers s to guide the relational hand-off from SPED Coordinator to Teacher and provide feedback to Teachers s on their execution

• Reviews IEPs and Evaluation reports written by the SPED Teachers for accuracy. (1 file per semester)

• Models and provides guidance to SPED Teachers on partnering with general education teachers

• Partners with the headmaster to provide written and oral evaluations to the SPED Teachers

• Updates program information in the school information system (SIS) for students receiving special education as students enter, change eligibility categories or exit.

• Leads the Special Student Services team to complete all EOY responsibilities to prepare for the proper rollover to the next year

Required/Preferred Education: Bachelor's degree required; Master's degree preferred

Required/Preferred Experience:

• Minimum 3 years experience as a special education coordinator

• Experience as special education coordinator in Great Hearts school preferred

• Experience with special education evaluation process preferrence

• Required Certifications: Valid TX Special Education Certification and Generalist or Core Academic Subject Area relevant to grades served. 

Required/Preferred Skills:

• Extensive knowledge of special education process, including state and federal timelines and compliance requirements

• Leadership, coaching, and mentoring skill/experience

• High level of emotional intelligence

• Humility and skill with collaboration between multiple teams

• Conflict resolution and mediation

• Strong verbal and written communication skill

• Experience and speed with multiple platforms and computer programs (Student Information Systems, IEP writing programs, MS Office Suite, Google)

Physical Functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

US work authorization is required 

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required: May need to travel locally for training and professional development opportunities.

This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned. 

Great Hearts Academies is an Equal Opportunity Employer.