Administrative Executive

Key Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Coordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners.
• Manage office supplies, stationery, pantry requirements, and inventory.
• Handle purchase requests, quotations, purchase orders, invoices, and vendor documentation.
• Coordinate office maintenance, repairs, utilities, and facility-related requirements.
• Maintain administrative records, contracts, agreements, and documentation.
• Support employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements.
• Coordinate meetings, office events, employee engagement activities, and internal gatherings.
• Manage travel, accommodation, transportation, and other administrative arrangements when required.
• Monitor administrative expenses and support budget tracking and cost control.
• Ensure compliance with office safety, housekeeping, security, and facility standards.
• Coordinate with internal teams to resolve day-to-day administrative concerns.
• Prepare MIS reports and provide regular updates on administrative activities and expenses.
• Handle any other administrative responsibilities assigned by the management.

Required Skills & Competencies

• Strong organizational and coordination skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong vendor management and negotiation skills.
• Good knowledge of MS Office, particularly Excel and PowerPoint.
• Proactive, responsible, and solution-oriented approach.
• Good interpersonal skills and ability to work with employees across functions.
• Strong attention to detail and documentation skills.
• Ability to work independently with minimal supervision.

Qualification:

• Graduate in any discipline.
• Additional certification/diploma in Administration, Facilities Management, or a related field will be an advantage.

Preferred Experience

• 2–5 years of experience in administration, facilities, office management, or a similar role.
• Experience in vendor coordination, facility management, procurement support, and employee administration is preferred.

Key Success Measures:

• Smooth and efficient day-to-day office operations.
• Timely resolution of administrative and facility-related issues.
• Effective vendor management and cost optimization.
• Accurate maintenance of records and administrative documentation.
• High level of employee satisfaction with administrative services.