This position assists the Sheriff’s Office (S.O.) in staffing vacant positions, recruitment services, and community outreach. The position provides consultation/information regarding County and S.O. policies, procedures, rules, and regulations to management and employees. The position is responsible for ensuring employee information in the Spillman System is established, maintained, and accurate.
SUPERVISORY RESPONSIBILITIES |
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This position does not supervise other employees. |
ESSENTIAL DUTIES AND RESPONSIBILITIES | TIME SPENT |
- Coordinates S.O. staffing process; screens applicants for minimum qualifications; processes S.O. applications; assists in creating applicant questions; schedules and participates in interviews; conducts criminal and employment background checks, records checks with law enforcement agencies; and FBI/DPS finger print clearance cards.
| 20% |
- Assigns Deputy and Detention applicants for salary step placement; Receives salary and hire date information from Human Resources Department for Administrative employees. Completes Personnel/Payroll Authorization forms ensuring that the information is submitted timely; prepares Personnel/Payroll Authorization forms for S.O. personnel actions including new hires, rehires, salary increases, terminations, etc.; resolves issues regarding actions with Bureau Commanders, Human Resources Department and Payroll Department.
| 20% |
- Coordinates S.O. pre-employment drug, psychological, medical, polygraph and Computer Voice Stress Analyzer (CVSA) testing program; ensures accuracy and confidentiality of information; schedules testing appointments with applicants; monitors test results and advises administration, as necessary, of negative outcomes.
| 20% |
- Prepares candidate offer letters and insures new hire packets are completed; submits all employment paperwork to Human Resources; creates exit interview letters and processes termination materials. Coordinates and completes the issuance, tracking, and maintenance of employee administrative tools and assigned resources, including identification/access cards, keys, credit cards, cellular phones, equipment, and other necessary administrative items. Ensures employees receive required resources in a timely manner and maintains accurate records of items issued, returned, replaced, or deactivated.
| 10% |
- Maintains personnel, medical, training, and internal invesitigation files of S.O. staff. Coordinates and assists with Arizona Peace Officer Standards and Training Board (AZ POST) audits. Performs accurate data entry into Spillman database.
| 10% |
- Provides information on rules, regulations, policies, and procedures in response to questions or requests from S.O. employees, administration, or Bureau Commanders regarding staffing.
| 10% |
- Provides administative and operational support for professional standards investigations, ethics complaints, disciplinary documentation , and related administrative processes.
| 10% |
- Performs other duties as assigned.
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BUDGET RESPONSIBILITIES |
This position has no responsibility over any types of budget. |
| PROJECT RESPONSIBILITIES |
This position provides project research and support on process improvement projects. |
ORAL COMMUNICATION DUTIES |
This position trains colleagues, explains County procedures or processes, conducts and participates in meetings, and gives presentations. |
WRITTEN COMMUNICATION DUTIES |
This position creates or edits documents, internal memos, emails, formal letters and reports. |
INTERACTIONS WITH THE GENERAL PUBLIC |
Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person. |
INTERACTIONS SPECIFICALLY WITH CUSTOMERS |
Frequently (More than 25% but less than 40% in a year) |
MINIMUM QUALIFICATIONS | Associates Degree in Human Resources, Business Administration or related field, and four (4) years experience; or any equivalent combination of education, training and experience which demonstates the ability to perform the essential duties and responsibilities of the job. | PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED | Professional in Human Resources (PHR) Certification by Human Resources Certification Institute (HRCI) or Society for Human Resource Management-Certified Professional (SHRM-CP) Certification by Society for Human Resource Management (SHRM) preferred. Arizona Criminal Justice Intelligence System (ACJIS) Certification and Notary Public License required. Must possess and maintain a valid Driver’s License if position duties require. |
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KNOWLEDGE REQUIRED | Spillman System; Guardian Alliance Background System; Federal, State, Local laws, regulations, Statutes, labor laws and interviewing skills.record keeping; Policy and procedurs; specialized computer hardware and software applications. | SKILLS REQUIRED | Active listening; critical thinking; communicating diplomatically; customer service; presentation (small to medium groups); problem recognition; problem solving; multi-tasking and time management; analytical thinking; analytical writing; typing and data entry. | ABILITIES REQUIRED | Imagine outcomes of particular actions; consider options, risks, and benefits; recognize problems; solve problems sensibly and swiftly using deductive reasoning; express one's self through written words and orally; read and write at professional level and multi-task. | PHYSICAL DEMANDS | - Occasionally stands to present; routinely stands to attend to customers.
- Routinely sits to complete report, to operate computers and to complete a program.
- May be required to lift work related materials or equipment up to 30 lbs.
- Routinely requires dexterity for keyboard operation.
- Incumbents in this position may be required to occasionally walk to and from work sites. Constantly bends, stoops, and/or twist.
| WORK ENVIRONMENT | Incumbents in this position regularly spend time in the office environment; occasionally spend time in classroom(s); and occasionally spend time in outdoor areas. May be required to travel to other County locations and outside of County. | SAFETY RISK EXPOSURE | Incumbents in this position are generally not exposed to safety risk. Occasionally may become exposed to telephone verbal abuse by customers or citizens and individuals with high level of emotional distress. | PROTECTIVE GEAR & SAFETY MANUALS | Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. | CONSEQUENCES OF ERROR | Potential errors can result in unfavorable public perceptions and legal ramifications. | SECURITY REQUIREMENTS | Incumbents in this position are required to be a U.S citizen with zero felony convictions and possess a valid Arizona Driver’s License. Prior to being hired, all incumbents in this position are subject to a background check, as well as written and oral examinations. |
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