Capital Improv. Plan Analyst, (B272220-1), 211, CIP Project Managment

Serves as the primary analyst and data management resource for the City's Capital Improvement Program (CIP). Responsible for maintaining the citywide capital project database, performing financial and data analysis, evaluating and prioritizing capital projects, coordinating with departments and finance, and preparing reports and documentation used for capital planning, budgeting, bond programs, grants, and executive decision-making. ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Administers and maintains the City's Capital Improvement Program database and project tracking systems. 
• Ensures project information, schedules, budgets, funding sources, cost estimates, and project status data are accurate, complete, and updated.
• Serves as the primary custodian of CIP data and develops standardized procedures for data collection and reporting. 
• Evaluates capital project requests submitted by city departments and applies established scoring methodologies, prioritization models, and financial analysis techniques to rank projects objectively. Reviews project scope, urgency, funding eligibility, lifecycle costs, and long-term capital impacts.
• Performs financial modeling and cost analysis for proposed and active capital projects. 
• Reviews departmental cost estimates, applies inflation factors, evaluates funding scenarios, estimates lifecycle costs, and assists with long-term capital forecasting.
• Coordinates with city departments, engineering staff, budget personnel, and external agencies to collect project information, resolve inconsistencies, clarify project scopes, and ensure accurate project records.
• Facilitates meeting and communicates capital planning requirements.
• Compiles, organizes, and formats capital project information for inclusion in the city's annual Capital Improvement Plan, bond planning documents, executive reports, presentations, and departmental planning documents.
• Reviews project records and supporting documentation to ensure compliance with procurement regulations, funding requirements, state bidding laws, and established city procedures.
• Identifies inconsistencies and recommends corrective actions. 
• Performs special studies, data analysis projects, research assignments, and administrative tasks assigned by the City Engineer or CIP Program Manager. 
• Provides support for grant applications, bond programs, infrastructure planning initiatives, and executive-level requests.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of: 

• Knowledge of database management and data analysis.
• Knowledge with Microsoft Excel and project tracking software.
• Knowledge of capital improvement planning principles.
• Knowledge of municipal finance and infrastructure planning.
• Knowledge of municipal budgeting and capital financing.
• Knowledge of bond programs, grants, and funding mechanisms. 
• Knowledge of capital planning processes.
• Knowledge of public procurement requirements.
• Knowledge of state and local regulations.

Skills and Abilities:

• Ability to maintain large datasets with a high degree of accuracy.
• Ability to identify and resolve data discrepancies.
• Ability to meet strict deadlines.
• Ability to establish document control and quality assurance.
• Ability to analyze budget impacts and funding limitations.
• Ability to prepare financial reports and forecasts.
• Ability to interpret technical and non-technical information.
• Ability to prepare recommendations supported by quantitative data.
• Ability to display strong analytical, critical-thinking, and organizational skills.
• Ability to evaluate compliance documentation and perform audit review.
• Ability to facilitate meetings and workshops.
• Ability to communicate technical information clearly.
• Ability to work independently.
• Ability to prioritize multiple assignments.
• Ability to build and maintain effective working relationships with others.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
• Skilled with advanced excel and financial modeling experience. 
• Skilled with conflict resolution and problem-solving techniques.
• Skilled in strong report writing and presentation abilities. 

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements

Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Work Environment Locations

Position will require the employee to work in the following types of work environments
 

Seldom

• Street environment (near moving traffic)
• Construction site
• Confined space 
• Warehouse environment

Sometimes

• Outdoor environment
• Vehicles

Frequently

Exposures 

Position will require the employee to be exposed to the following environmental elements

Seldom

• Individuals with known violent backgrounds
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

Sometimes

Travel 

Position will require the employee to travel

Seldom:

• International travel

Sometimes:

• Local travel
• Regional travel
• National travel

Required Education and Experience:

• Bachelor's degree from an accredited* college or university in Data Analytics, Finance, Accounting, Business Administration, Public Administration, Engineering, or related fields.
• At least seven (7) years of experience in capital project planning, data analysis, budgeting public administration, business administration, capital project accounting, infrastructure planning, or related fields.

Foreign Education: 

• Applicants who have completed education outside of the United States must submit a foreign credential evaluation completed by a professional credential evaluation agency that is a member of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). The evaluation must verify the U.S. equivalency of the degree and identify the comparable U.S. degree level. Applicants are responsible for obtaining and submitting the required evaluation documentation.

Note: The City of Laredo is not responsible for any fees associated with obtaining a foreign credential evaluation or educational equivalency documentation.Required Licenses or Certifications:

• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.


Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.


Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random 
drug and alcohol testing.


A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.


City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.