Senior Accountant (On-Site)

Description

About Filter Services Inc./Mission Filtration (FSI/M): 

Filter Services, Inc believes that by helping maintain our customer’s filtration systems, we help them protect their most valuable assets: their people, their equipment, and their products. Our filter change-out services provide optimal air quality and return precious time back to our customers that allows them to focus on other important tasks within their facilities. 

Filter Services Inc., (FSI) is a leading Master Distributor of filtration-related products, catering to diverse industries. FSI changes over 2200 filters daily at more than 4000 accounts, serving large and small industrial facilities, commercial establishments, contractors, chain accounts, hospitals, and public buildings. FSI prides itself on a distinctive market position, prioritizing individuals with outstanding communication skills and valuing personal growth for superior performance. FSI is rapidly growing and expanded into the Minneapolis, Indianapolis and St. Louis metro areas under the subsidiary, Mission Filtration. 

Top performers at FSI-M demonstrate integrity, teamwork, a passion for a remarkable customer experience, and an unwavering commitment to continuous improvement. 

We offer the following: 

• Dynamic Team Environment: Engage and grow in a vibrant and collaborative team setting that encourages continuous learning and development.
• Work-Life Balance and Family Orientation: Be part of a company that highly values work-life balance and nurtures a family-oriented culture, promoting a fulfilling professional and personal life.
• Comprehensive Benefits Package: Access a comprehensive benefits package encompassing medical, dental, disability and life insurance coverage, prioritizing your health and security.
• Secure Financial Future: Participate in our safe harbor 401k retirement plan, an opportunity to save for the future and build financial stability.

Summary:

The Senior Accountant position is fully onsite in our Des Plaines headquarters and will take full ownership of critical day-to-day accounting operations, transactional cycles, and month-end close responsibilities. This role requires an independent, system-savvy professional capable of managing end-to-end Accounts Payable (A/P), customer portal Accounts Receivable (A/R), and a complex multi-state sales tax environment. Additionally, the ideal candidate will audit and overhaul existing amortization schedules, identify efficiencies, and provide impactful financial analysis to support leadership decision-making.

What you'll do day to day: 

Full-Cycle Transactional Ownership

• Accounts Payable (A/P): Assume comprehensive responsibility for the full A/P lifecycle, ensuring accurate coding, vendor management, and timely payments.
• Accounts Receivable (A/R): Take over management of dedicated customer A/R portals, ensuring precise billing, collections, and dispute resolution.
• Corporate Cards & Expenses: Oversee, review, and post corporate credit card activity. Accounting review and approval of employee expense reports and maintain administrative oversight of the Ramp platform.
• Banking: Posting of weekly banking activity.

Month-End Close, Payroll, & Asset Management

• Payroll & Benefits Accounting: Manage the monthly posting of corporate payrolls and health insurance allocations.
• Process Improvement: Evaluate current accounting processes, schedules, and software systems to design and implement streamlined workflows to gain efficiencies.

Tax Compliance & Account Reconciliations (Core Focus)

• Sales Tax Ownership: Prepare and file state returns for all of our FSI and Mission locations. Learn the taxing matrix and assist in the application and update as local state tax rules change.
• Tax Systems Management: Serve as the contact for Avalara; and be able to handle any sales tax issues resulting from the Avalara to NetSuite integration.
• Balance Sheet Reconciliations: Perform monthly reconciliations for assigned balance sheet accounts (sales tax, accrued expenses, prepaid expenses, inventory received not billed, etc.)

Budgeting, & Operational Support

• Budgeting Support: Actively assist management throughout the corporate budgeting process.
• Operational Backup: Learn and serve as the primary backup for computing and verifying sales commissions.

Qualifications & Requirements:

• Education: Bachelor’s degree in Accounting, Finance, or a related business field.
• Experience: 4 to 7 years of progressive corporate accounting experience, ideally in a role handling high-volume transactions and multi-state compliance.

Technical Skills: 

• Advanced expertise in Avalara is highly preferred (troubleshooting, rules setup, integration).
• High proficiency in modern corporate card/expense platforms (e.g., Ramp).
• Advanced Microsoft Excel capabilities (vlookups/xlookups, pivot tables, data cleaning, rebuilding broken schedules).

Attributes: 

• Strong problem-solving skills with a track record of cleaning up messy schedules or historical data; ability to work autonomously and handle strict deadlines.
• Strong verbal and written communication skills along with strong data entry skills
• Good listening and communication skills
• High attention to detail combined with strong data entry skills to ensure absolute accuracy in banking, voids, and invoice processing.
• Strong ethics and compliance focus when handling high-dollar accounts, approvals, and internal audit controls.
• Ability to work independently and as part of a team 

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.

Please note: This role will be filled by our internal talent acquisition team, so no assistance is needed from an outside staffing agency at this time.  

Salary range: $73,000 - $83,000 yearly + bonus potential