Senior Billing Analyst

Under the general direction of the Billing Manager, the Senior Billing Analyst leads complex billing, reimbursement, revenue-recognition, and grant drawdown activities for multiple public transportation agencies and funding programs. 

The position serves as a senior technical resource for billing operations; oversees the accuracy, completeness, and timeliness of claims; resolves complex funding and reconciliation issues; and develops controls, procedures, and reporting tools that support compliance with applicable accounting standards, grant agreements, and funding-agency requirements.Examples of Essential Functions:

• Lead end-to-end billing, reimbursement, and revenue-recognition processes for local, regional, state, federal, and other externally funded programs.
• Serve as the principal technical resource for complex billing matters including cost eligibility, indirect-cost application, reimbursement methodologies, and resolution of disputed or rejected claims.
• Establish, maintain, and automate billing controls, workflows, desk procedures, reconciliation standards, and quality-assurance processes to reduce risk and strengthen audit readiness.
• Analyzes, reviews, and interprets funding agreements, program guidelines, and regulatory requirements to determine billing implications and translate requirements into operational procedures.
• Serves as a Liaison with project managers, budget staff, procurement personnel, and external agencies to resolve billing discrepancies and ensure reimbursement activity aligns with approved budgets and agreements.

Examples of Essential Duties:

• Lead process-improvement, system-implementation, or billing-automation initiatives 
• Research, interpret, and communicate applicable accounting, funding-agency, and regulatory requirements affecting billing and reimbursement activity.
• Serve as the escalation point for complex billing inquiries from internal departments, funding agencies, auditors, consultants, and external partners
• Review general ledger account analyses, reconciliations, journal entries, and supporting schedules to ensure completeness and accuracy.
• Develop recurring management reports, including billing status reports, cash-flow forecasts, receivable-aging reports, reimbursement projections, and exception reports.
• Provide technical guidance to cross-functional leadership, consultants, billing, accounting, project, or administrative teams. 
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Performs other duties as assigned

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Bachelor’s Degree in accounting, finance, or related field.
• Three (3) years of full-time, progressively responsible professional accounting experience.

Preferred Qualifications:

• Certified Public Accountant (CPA) license in California.
• Professional experience with governmental, public-sector, transportation, infrastructure, or grant-funded financial accounting operations.
• Strong knowledge of revenue recognition, accounts receivable, grant reimbursement, project accounting, cost allocation, and financial reconciliations.
• Professional working experience with ERP databases, Billing modules, Customer modules, Accounts Receivable Modules, Accounts Payable modules, and General Ledger.
• Proficiency with Microsoft Office, PowerBi, and other data visualization software.
• Effective oral and written communication skills.