Deputy Clerk II - Gary Job Crops Intern

THIS POSITION IS FOR GARY JOBS CORPS STUDENTS

 

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below.  This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Under general direction, the Deputy Clerk performs a variety of analytical clerical and administrative functions for the Hays County Clerk.  Maintains, organizes, and categorizes documents, exhibits, reports and confidential records relating to County Court at law cases. This position aids in the County Court at Law by ensuring the courtroom proceedings run efficiently and effectively. The product of the employee’s work affects the public, the immediate staff of the department, as well as other county employees.

Responsibilities 

• Assists customers and callers regarding County Clerk filings or directs them to the appropriate office or staff.
• Receives payments and issues receipts for probate, civil and criminal payments.
• Sends, receives, and files court related documents and correspondence.
• File mark documents as they come in and distribute them to appropriate office personnel.
• Copies and certifies documents.
• Performs searches and locates and retrieves information for attorneys, District Attorney staff, other county personnel, and the public.
• Receives and files stamp documents, and verifies information provided.
• Enters and scans information into computer system.
• Reconciles payments received daily.
• Assists customers and responds to callers regarding records by mail either in person or by telephone.
• Prepares, certifies, and mails or provides document and record copies to requesting parties.
• Determines and collects fees following established guidelines.
• Performs routine office procedures such as answering telephone, accepting payments, issuing receipts, and filing.
• Operates personal computer to enter and retrieve information.
• Reviews, sorts, and organizes documents filed daily.
• Re-shelves files and prepares additional files for extension of existing file.
• Work is performed at any County Clerk location, to include San Marcos, Kyle, Dripping Springs, and Wimberley.
• Performs other duties as assigned.

Education and/or Experience

      Any combination of experience or training may be substituted on a year for year basis.

Requires two years secretarial experience preferably in a judicial or legal settingOther Qualifications, Certificates, Licenses, Registrations

• Valid Texas Class C driver’s license.
• Will be subject to a criminal history background check.