Senior Academic Advisor

Job Posting Title:

Senior Academic Advisor

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Hiring Department:

School of Computing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position will support the university’s new School of Computing, which includes 3 strong departments and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science, information, and statistics and data science research and education anywhere in the world. The School of Computing has a close relationship with Austin’s thriving tech culture and works at the forefront of fields spanning artificial intelligence, robotics and quantum computing; data science, statistics and scientific discovery; cybersecurity and trustworthy computing; and human-centered technology, information, and the societal impacts of computing.

Purpose

Provide individual and group academic advising to students in Computer Science, Statistics and Data Sciences, and the Accelerated Transfer Program. Manage Internal Transfer and academic progression processes and support academic planning and student programs across the School of Computing.

Responsibilities

Academic Advising & Student Support

• Advise students in Computer Science, Statistics and Data Sciences (SDS), and the Accelerated Transfer Program on degree requirements, academic planning, course selection, registration, school and university policies, and available resources.
• Provide registration support, including assisting students with course selection, enrollment questions, and academic requirements during registration and add/drop periods.
• Support students in making informed academic decisions and connect them with appropriate School, college, and University resources.
• Maintain accurate advising records and student documentation.

Orientation & Student Programs

• Coordinate freshman and external transfer orientation across the School of Computing following priorities established by the Associate Director.
• Manage presentations, advising assignments, student communications, and other orientation activities.
• Participate in and support freshman and external transfer orientation.
• Provide academic advising and registration support during orientation.
• Support School-wide student programs and transition initiatives as needed.

Academic Planning, Reporting & Collaboration

• Prepare 12th class day and other student and enrollment reports to support academic planning and advising operations.
• Serve as the advising liaison with Statistics and Data Sciences and collaborate on advising priorities, student populations, and academic processes.
• Track and provide performance metrics and student data to support program planning and decision-making.
• Collaborate with faculty, advisors, and School partners on curriculum, registration, enrollment, and other academic matters affecting students.

Advisor Onboarding and Training

• Develop and maintain training materials that introduce full time advisors across the School of Computing to advising policies, processes, tools, and strategies.
• Identify advisor development needs across the School and coordinate ongoing training and professional development.

 

Professional Service

• Attend meetings, professional development, participate in trainings, and serve on committees as assigned.
  

Required Qualifications

Bachelor’s degree and six years of experience working with college students, or a master’s degree in a related field and four years of experience working with college students.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working with undergraduate students in the College of Natural Sciences at The University of Texas at Austin or in a complex higher education environment. Experience in academic advising, student services, or academic program administration. Experience working collaboratively with faculty, staff, and academic partners.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Typical office environment.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.