Driver Recruiting and Compliance Coordinator

Description

Company Overview:
Quality Liquid Feeds is a leading player in the agricultural industry, dedicated to innovation. We are committed to providing high-quality products and services to support farmers and the agricultural community. We are seeking someone with a passion for people and safety to join our Transportation team!

Why work for Quality Liquid Feeds?

• Competitive salary.
• Excellent benefits package.
• A collaborative and supportive work environment.
• We are an established family-owned business since 1977 that recognizes our employees are an integral part of our success.

Position Summary

The Driver Recruiting & Compliance Coordinator finds, hires, and retains qualified drivers for QLF Transportation, and keeps every driver and the fleet in compliance with company policy and DOT/FMCSA regulations. This person maintains Driver Qualification files, monitors hours-of-service logs, tracks credential expirations, supports drug and alcohol testing, and resolves delivery issues with Sales and Dispatch. Strong, trusting relationships with drivers are central to the role, because they drive both retention and safety performance.

Core Responsibilities:

Driver Recruiting and Relations

• Source, screen, interview, and hire CDL drivers, and assist with new-hire onboarding.
• Build lasting relationships with drivers through regular check-ins and prompt follow-up on concerns.
• Respond to motorist complaints and coordinate corrective action.

DOT and FMCSA Compliance

• Review and monitor driver daily logs; follow up on violations and notify drivers by phone or mail so logs are corrected.
• Oversee vendor agreements for log and compliance services.
• Stay current on FMCSA rules and regulations and keep the company in compliance.
• Work with coworkers to keep deliveries efficient and within DOT law.

Driver Qualification Files and Credentials

• Create and maintain complete, current Driver Qualification files.
• Coordinate with drivers and vendors so file updates are accurate and on time.
• Track expiration dates for driver's licenses, DOT medical exams, and Annual Reviews of Driving Record, and notify drivers in advance using a defined notification plan.

Drug and Alcohol Testing

• Schedule and assist with pre-employment, random, and other required testing.
• Complete all required paperwork and filing.

Safety, Liability, and Delivery Issues

• Monitor day-to-day operations for liability risks and report findings to the Vice President of Transportation.
• Process delivery-issue notifications: forward to the right group, contact the sales representative, and work with Sales and Dispatch to resolve.
• Track each issue through resolution and follow up until it is closed.

Other duties may be assigned. Responsibilities may change as customers, strategies, personnel, or the agricultural economy changes.

Requirements

Required

• Valid Commercial Driver's License (CDL)
• Ability to pass the DOT physical exam, and DOT drug and alcohol testing at hire and randomly thereafter
• Working knowledge of, or ability to quickly learn, FMCSA and DOT regulations
• Strong reading, writing, and basic math skills
• Clear, professional communication by phone, email, and in person
• Detail-oriented record keeping and follow-through
• Ability to build trust with drivers and work well in a team
• Willingness to travel about 10 percent of the time for onsite location visits

Preferred

• Experience in trucking, transportation, or agricultural distribution
• Prior recruiting, safety and compliance experience
• Familiarity with electronic logging and driver qualification software

Physical demands

• Regularly sits, uses hands to finger, handle, or feel, reaches with hands and arms, and talks and hears.
• Occasionally lifts or moves up to 50 pounds (the OSHA limit) and climbs ladders.
• Must be able to perform pre-trip inspections, including bending, climbing, stooping, reaching, and crawling.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Work environment and travel

• Noise level is usually moderate; work may involve adverse weather.
• Onsite visits to company locations are required (about 10 percent travel).