Administrative Assistant II - Tax (Limited Term Agreement - LTA)
Town of Gilbert
·2 days ago
- Salary
- $22 – $33/hr
- Location
- 50 E. Civic Center Dr., AZ, AZ
- Department
- Finance
- Seniority
- Mid
- Experience
- 4+ years
- Education
- Associate
- Clearance
- Not required
- Closing date
- Today
- Source
- GovernmentJobs
Description
Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II with our Tax Compliance Division. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.
The Administrative Assistant II reports to the Tax Compliance Manager. The ideal candidate is adaptable, detail-oriented, and motivated. This role requires excellent research and communication skills to assist the manager and team with reports, record management, and tracking case flow. Candidates should be comfortable working collaboratively, passionate about working with people, self-motivated, and organized. As part of the team, they would support the Tax Compliance Division through administrative tasks (mileage, invoicing, purchasing, scheduling, email management), data entry, and process improvement. They would exhibit strong follow-through, reliability, and a commitment to compliance and operational excellence.
The primary job duties of this position include:
Posting Closes: November 22, 2026
Virtual Interview Invites Sent: December 2, 2026
Virtual Interview Submission Deadline: December 6, 2026
Interview Invites Sent: December 10, 2026
In-Person Interviews: December 16, 2026
Anticipated New Hire Start Date: January 4 or January 19, 2027
*Subject to change and for planning purposes onlyAt Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
The Administrative Assistant II reports to the Tax Compliance Manager. The ideal candidate is adaptable, detail-oriented, and motivated. This role requires excellent research and communication skills to assist the manager and team with reports, record management, and tracking case flow. Candidates should be comfortable working collaboratively, passionate about working with people, self-motivated, and organized. As part of the team, they would support the Tax Compliance Division through administrative tasks (mileage, invoicing, purchasing, scheduling, email management), data entry, and process improvement. They would exhibit strong follow-through, reliability, and a commitment to compliance and operational excellence.
The primary job duties of this position include:
- Creates basic spreadsheets, reports, databases and presentations. Gathers and compiles data for reports. Interprets routine data, recognizes common irregularities and reports these to the supervisor. Verifies and audits to make sure data input in systems and databases is accurate and will review discrepancies as needed. Tracks the status of projects and documents in various databases, which may include tracking progress, expenses, contracts, warranties, invoices, purchase orders or requisitions.
- Provides administrative support by monitoring expenditures and routinely tracking department/ division/project budget(s). Assists with budget and fiscal activities by researching, auditing and obtaining data for budget development, running reports and queries of financial data, reconciliation of the budget, and monitoring expenditures.
- Processes and reviews general financial, and/or purchasing functions and entries, which may include accounts payable, assisting with requisitions, service orders, invoices, purchase orders, check requests, purchasing card reconciliations, maintaining and reconciling cash and deposits, and collecting money from customers.
- Other duties as assigned
- View the full job description here.
Posting Closes: November 22, 2026
Virtual Interview Invites Sent: December 2, 2026
Virtual Interview Submission Deadline: December 6, 2026
Interview Invites Sent: December 10, 2026
In-Person Interviews: December 16, 2026
Anticipated New Hire Start Date: January 4 or January 19, 2027
*Subject to change and for planning purposes onlyAt Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
- 4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
- H.S. Diploma or G.E.D., Associate's Degree is preferred.
- Depending on assignment full Police Department background check, including polygraph may be required.
- Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.
**This limited-term agreement position has been approved through 6/30/2027 and may be eligible for renewal based on need and performance in the role.**
This position has been designated as a Sedentary work position that spends a majority of their workday in an office environment. Click here to learn more about the different physical exertion levels as defined by the Social Security Administration.
The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.
This position has been designated as a Sedentary work position that spends a majority of their workday in an office environment. Click here to learn more about the different physical exertion levels as defined by the Social Security Administration.
The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.
Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Skills
Accounts PayableCompliance