Store Development & Administration Coordinator

Application Deadline: 18 December 2026

Department: Retail - Corporate

Employment Type: Full Time

Location: Los Angeles HQ

Reporting To: Robbie

Compensation: $65,000 - $75,000 / year

Description

Key Responsibilities

• Maintain and update the store development tracker with landlord contact information, square footage, and key project information used by cross-functional partners.
• Assist SVP and Director with coordinating multiple retail construction, renovation, and new store development projects.
• Coordinate meetings, distribute updates, document action items, and follow up on outstanding tasks.
• Track project progress and communicate potential delays or scheduling conflicts to update the NSO tracker based on information provided by the Director of Construction.

• Coordinate with Finance to track invoice submissions, approvals, and payment status.
• Track special project costs, invoices, and purchase orders through Bill.com.
• Maintain and reconcile budgets across all store development projects outside of construction activities.

• Maintain accurate property address records for all store locations.
• Coordinate with Finance to track invoice submissions, approvals, and payment status.
• Track insurance documentation, including builder’s risk and general liability certificates.
• Coordinate tax-related close-out documentation, including as-builts and final pay applications.

• Build and maintain a centralized cross-functional (XFN) team library of resources, including architectural plans, project photos, and the millwork guidelines, for reference across construction, design, and store development teams.

• Schedule property surveys for newly onboarded projects.
• Schedule and coordinate commercial inspections, including MEP and general building assessments, for new locations.

• Initiate millwork order quantities and perform checks and balances against project requirements.
• Initiate order quantities for all owners supplied materials.
• Track orders and deliveries of store fixtures, furniture, equipment, signage, and construction materials.
• Coordinate with vendors and internal teams regarding delivery and installation schedules.

• Support distribution of RFPs to Architects of Record (AORs) and assist with contract review.
• Support distribution of RFPs to expeditors and help coordinate weekly meetings on permit status updates.

• Serve as a communication liaison between internal departments (legal, finance, marketing, construction) and external contractors, landlords, and vendors.
• Manage calendars, coordinate travel, prepare meeting agendas, and process expense reports for the Store Development team.
• Update internal databases and files regarding store locations, lease milestones, and asset inventories.

Skills, Knowledge & Expertise

• 1–3 years of administrative or project coordination experience, ideally within retail, real estate, construction, or store development.
• Strong proficiency in Microsoft Office (Excel, Word) and Google Suite; comfort with project tracking and budgeting tools such as Bill.com.
• Exceptional organizational and time-management skills, with the ability to manage multiple concurrent projects and tight deadlines.
• Clear, professional written and verbal communication skills to coordinate across internal teams, landlords, and vendors.
• High attention to detail, particularly when tracking budgets, procurement quantities, and compliance documentation.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong follow-up skills and ability to work collaboratively with internal and external teams.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with project schedules, budget trackers, and project documentation preferred.
• Willingness to travel to retail locations as needed.
• Familiarity with construction documents, permitting/AOR processes, or retail store buildouts is preferred.
• Prior exposure to lease administration, insurance certificates, or project close-out documentation is preferred.

Job Benefits

• Up to 100% Company Paid Healthcare (medical, dental, vision)
• Kind Body Fertility Benefits 
• 401(k) savings plan with up to 4% match
• Unlimited PTO 
• Full Access to LinkedIn learning
• Employee Discounts 

• Free weekly catered lunch at HQ – M/T/W/Th
• Dog-Friendly office on a Thursday and Friday
• Free Swag Giveaways 
• Annual Holiday Party
• Annual Summer Party 
• Invitations to pop-ups and other company events 
• Complimentary daily office snacks and beverages