Program Coordinator, Nurse Anesthesia Program, Jefferson College of Nursing

Number of Positions In Requisition

1

Job Details

The Program Coordinator provides daily administrative support to the Director, Nurse Anesthesia program staff and students on Jefferson College of Nursing's Dixon Campus. The role of the Program Coordinator is multifaceted and requires a high level of organizational skill. The Program Coordinator in conjunction with the administrative program staff provides the day-to-day oversight required for an accredited nurse anesthesia educational program.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Provides comprehensive administrative, managerial, and clerical support to the Nurse Anesthesia program and Program Director to ensure smooth day-to-day operations

• Manages incoming and outgoing communication, including calls, emails, memos, letters, and messages, using proper etiquette and timeliness. Transcribes and formats professional documents as needed.

• Maintains accurate, up-to-date student administrative and clinical files, including licenses, certifications, academic progress, and evaluations.

• Prepares and distributes monthly student calendars, schedules didactic instruction, clinical rotations, exams, meetings, and events such as graduation and seminars.

• Schedules, proctors, and maintains records for student exams, evaluations, and licensure processes, including self-evaluation and employer feedback post-graduation.

• Coordinates application processes, arranges interviews, manages applicant files, and processes onboarding paperwork for new students in collaboration with the Program Director.

• Processes application and tuition payments, generates invoices, manages check requests and purchase orders, and coordinates financial documentation with the hospital’s finance department.

• Maintains adequate inventory of office and academic supplies, coordinates equipment maintenance, and ensures a clean, professional learning and administrative environment.

• Coordinates faculty schedules, meetings, materials, and correspondence. Manages lecture schedules, contracts with didactic instructors, and ensures timely distribution of educational content.

• Ensures compliance with institutional policies, protects student confidentiality, and maintains secure, organized recordkeeping and workspace environments.
• Manages backup of digital files, keeps Typhon system updated, and maintains databases, contact lists, and communication logs for program operations.
• Demonstrates initiative, professionalism, teamwork, and sound judgment. Acts as a liaison between students, faculty, and external stakeholders while upholding the values and integrity of the program.

 

Competencies (Knowledge, Skills, and Abilities Required):

• Requires the demonstrated knowledge and skill necessary to coordinate all aspects associated with program management based on the physical, psychosocial, educational, safety and related criteria, appropriate to the age of the staff, faculty and student body under the supervision of the Program Director. 
• The skills and knowledge needed to provide such coordination may be gained through education, training, or experience.

 

Minimum Education and Experience Requirements:

Education:

• High School Diploma and associate’s degree in Secretarial Sciences 

AND

Experience:

• Prior healthcare administrative experience

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

300 Lakeside Drive, Horsham, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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