Clinical Trial Coordinator II

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Summarized Purpose:

Provides administrative and technical support to the Project Team. Coordinates and facilitates project activities and may serve as a study lead acting as a cross-functional liason for the project team. Acts as a buddy during onboarding phase and provides training to new staff as needed. Supports departmental and cross-functional initiatives for process improvements/enhancements.

Day to day:

According to the specific role (Central or Local), coordinates, oversees and

completes functions on assigned trials activities detailed on the task matrix.

Performs department, Internal, Country and Investigator file reviews as assigned and documents findings in appropriate system.

Ensures allocated tasks are performed on time, within budget and to a high

quality standard. Proactively communicates any risks to project leads and line

manager as appropriate.

Supports the maintenance of study specific documentation and global support

with specific systems, tools and trackers including but not limited to: study team lists, tracking of project specific training requirements, system access

management for organization/vendor/clienst, and tracking of project level

activity plans in appropriate system. Ensures (e)TMF is up to date by following

file review schedules and documents findings in appropriate system.

Provides system support (i.e. GoBalto & eTMF).

Supports RBM activities

Performs administrative tasks on assigned trials including but not limited to:

timely processing of documentssent to Client (e)TMF as assigned, performing

(e)TMF reviews, performing mass mailings and communications as needed,

providing documents and reports to internal team members.

Supports scheduling and organization of client and/or internal meetings with

completion of related meeting minutes.

Reviews and tracks local regulatory documents.

Transmits documents to client and centralized IRB/IEC.

Analyzes and reconciles study metrics and findings reports. Assists with

clarification and resolution of findings related to site documentation.

Maintains vendor trackers.

Assists with coordination, compilation and distribution of Investigator Site File

(ISF) and Pharmacy binder materials and non-clinical study supplies to sites.

Assists with study-specific translation materials and translation QC upon request.

May attend Kick off meeting and take notes when required.

Qualifications:

Education and Experience:

High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification.

Bachelor's degree preferred.

Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at

least 4 years).

In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills and Abilities:

Ability to work in a team or independently as required

Strong organizational skills and attention to detail, with proven ability to handle multiple tasks efficiently and effectively

Proven ability to effectively analyze project-specific data/systems to ensure accuracy and efficiency

Strong customer focus

Demonstrated flexibility and adaptability to reprioritize workload and provide efficient support to meet changing project timelines

Demonstrated ability to attain and maintain a good working knowledge of applicable Country

Regulations, ICH Good Clinical Practices, and organization/Client SOPs and WPDs for all nonclinical/clinical aspects of project implementation, execution and closeout

Excellent English language and grammar skills and proficient local language skills as needed

Good presentation skills

Excellent computer skills, proficient in MS Office (Word, Excel, and PowerPoint) and ability to obtain knowledge and master all clinical trial database systems

Ability to successfully complete PPD clinical training program

Self-motivated, positive attitude with effective strong interpersonal skills

Management Role:

No management responsibility

Working Conditions and Environment:

Work is performed in an office/ laboratory/clinical/ and/or home office environment with exposure to

electrical office equipment.

Occasional drives to site locations. Potential Occasional travel required.

Physical Requirements:

Frequently stationary for 4-6 hours per day.

Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements

of the fingers, hands, and wrists.

Occasional mobility required.

Occasional crouching, stooping, bending and twisting of upper body and neck.

Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop

computer with a maximum lift of 15-20 lbs.

Ability to access and use a variety of computer software developed both in-house and off-the-shelf.

Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.

May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.

Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.

Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.

Regular and consistent attendance.