School Registrar

Ignite your desire to be the best!

Imagine an energy so positive, so powerful, it ignites your desire to be the best, inspires you to bring out the best in others, and fuels your aspiration to do the best work of your career.

At Legacy Traditional Schools we do things a special way, in a way that ignites our desire to be the best, illuminates our educators’ best talents, lights up the minds of our students, and fuels our school spirit. We shine the brightest when we raise our hands and rise to the challenge of changing lives through education, cultivating bright curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents and communities.

Position Overview

The Registrar is responsible for the administration, coordination, and communication of the student enrollment and attendance reporting process and student cumulative file management. This role is also responsible for accurate student database information and related reports.

Essential Functions

• Responsible for the registration and withdrawal of students using registration system and student information system (Power School/Infinite Campus) while following process checklist provided
• Requests records for new students transferring from other schools and reviews records received, notifying appropriate school staff as needed
• Send student records to other schools upon request in a timely manner
• Evaluates and verifies documentation submitted as required for enrollment
• Responsible for the collection and entry of student data into school’s SIS (Power School/Infinite Campus) by importing data from our enrollment system or manual entry when needed
• Generates reports, class lists, and enters attendance alerts
• Maintains office and student cumulative files, keeping records current and following document maintenance guidelines
• Processes any changes to student information in a timely manner following process guidelines
• Maintains grades, attendance databases, and extracurricular activity records for all students
• Maintains database of student schedules, runs schedule reports and adjusts student schedules as necessary
• Processes and maintains daily student attendance records and ensures that all attendance from check in system (Raptor) is accurately reflected in student information system
• Audits attendance daily to ensure accurate reporting
• Prepares report cards by grading periods and sends report cards electronically
• Collects and provides accurate enrollment numbers/information to the district office as requested
• Provides information and assistance to new students and their parents, communicates regularly with families navigating the enrollment or re-enrollment process
• Imports student list into Driveline system and prints Driveline signs to distribute to families
• Answers and distributes phone calls as needed
• Assists in the preparation of bulletins, school calendars, brochures and other announcements
• Attends all required school events as assigned by building administrator
• Assists with the day-to-day operations of the school
• Attends all required trainings (online and in person)
• Works with building administrator to develop back up plan for any absences and provide any cross training needed
• Maintains an orderly, organized, and presentable office space

State Specific Functions:

• Responsible for managing the application and enrollment workstream in Avela and Infinite Campus

Education, Licensure or Certification

• High School Diploma or GED

Work Experience or Related Experience

• 2 years of experience in a clerical setting, school setting preferred
• Prior registrar experience preferred

Specialized Knowledge, Skills & Abilities:

• Ability to follow complex, multi-level branching instructions
• Ability to ensure accuracy in information captured
• Proficient in utilizing software-based business systems (preferable a student information system such as Power School or Infinite Campus)
• Excellent organizational and time management skills
• Proficient computer skills in Microsoft Office and Google Suite
• Ability to remain self-directed, independently seeking out answers to questions
• Excellent customer service and communication skills
• Ability to learn new software programs as needed
• Ability to regularly review policies and procedures to increase efficiency
• Ability to work cooperatively with others

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.

Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.

BACKGROUND CHECKS

The incumbent in this position will be required to pass a criminal history background check.

Enjoy the benefits of being the best!

Education is not a spectator sport, so we encourage you to work hard, learn, have fun, and always do your best. We thrive when cultivating curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents, and communities. Every team member, from our support staff to our leadership team has knowledge to share, skills to teach, inspiration to offer, and a passion for helping others learn and perform their best.

Enjoy industry-leading pay, rewards, referral bonuses and paid time-off. Care for your health and your family with comprehensive medical, dental, and vision benefits, discounted onsite childcare and student enrollment priority. Invest in your future with retirement plans and enhance your growth with promotion opportunities, training, mentoring, and tuition reimbursement. 

Ignite your career and apply today!