Rental Coordinator

Department: Admin

Employment Type: Full Time

Location: Trevose, PA

Description

Responsibilities

• Coordinate acquisition of supplies, materials, and rental equipment from vendors
• Manage rental equipment lifecycle including calling equipment on/off rent
• Create and manage purchase orders ensuring pricing accuracy and completeness
• Maintain vendor relationships and identify new vendors to support operational needs
• Review daily documentation for accuracy and completeness

• Monitor inventory levels and order equipment and parts as needed
• Coordinate scheduling and use of trucks, trailers, and equipment with operations teams
• Maintain accurate tracking of rental and owned assets for billing and operational use
• Organize yard resources using tracking systems and inventory tools
• Oversee maintenance coordination and yard upkeep including equipment storage and organization
• Ensure timely delivery of equipment, tools, and materials to job sites
• Assist with resolving operational and personnel issues within the yard

• Ensure all equipment is inspected and properly maintained
• Tag damaged or non-operational equipment and coordinate repairs
• Maintain service records and equipment history
• Support preventative maintenance programs across all equipment
• Perform inventory reporting and usage analysis
• Coordinate warranty work and maintenance scheduling for company assets
• Support asset tracking systems such as GPS or digital tracking tools

• Coordinate scheduling, dispatch, and transportation logistics for company operations
• Manage relationships with third-party transportation providers
• Monitor driver activity to ensure compliance with DOT, OSHA, EPA, and company standards
• Support scheduling of drivers including hours, overtime, and deployment needs

Requirements

• High School Diploma or equivalent
• Strong organizational and time management skills with ability to handle multiple projects
• Strong communication skills (verbal and written)
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong attention to detail and accuracy
• Ability to work in a fast-paced operational environment
• Valid driver’s license
• Ability to operate forklift or heavy equipment (or willingness to learn)
• Ability to work standard yard hours (7:00 AM – 5:00 PM, Monday–Friday) with occasional weekend support
• Ability to travel occasionally as needed
• Experience in rental coordination, logistics, yard operations, or oil & gas industry
• Experience with CRM or operational tracking systems
• Experience managing vendors and procurement processes

Benefits

• Paid Holidays
• Medical / Dental / Vision coverage 
• Health savings account (HSA) 
• Company Paid Life Insurance and Accidental & Dismemberment Insurance 
• Voluntary Life Insurance 
• 401k with a company match 
• Paid Time Off 
• Employee Assistance Program 
• Professional Development Programs 
• Employee Referral Programs
• Voluntary Benefits Offered