- Salary
- $49k – $75k/yr
- Location
- NC, NC, NC
- Department
- IT
- Experience
- 2+ years
- Education
- High School
- Closing date
- Today
- Source
- GovernmentJobs
Description
Under immediate supervision, performs a variety of financial and administrative duties, including P-Card reconciliation, contract management, and assisting with financial transactions and related activities; does related work as required to support procurement team and department staff.
PHYSICAL REQUIREMENTS: (Reasonable accommodations may substitute for physical requirements listed.) Must be able to maneuver consistently within the office area and be able to work with small and large objects; must possess excellent communication skills. This position will work indoors and may be exposed to repetitive motion/operations and long periods of sitting.
*Applications will be reviewed on a rolling basis, and qualified candidates may be contacted for interviews prior to the closing date of the posting*
- Coordinates contract administration activities including monitoring renewal dates, processing renewals, preparing and distributing contract documents, maintaining contract records and databases, and ensuring required supporting documentation is complete.
- Serves as a liaison among Purchasing, City departments, including the City Attorney’s Office, and vendors to facilitate contract processing and resolve related issues.
- Assists with preparation of contract and bid award documentation, including governing board memoranda, and recommendations for award.
- Assists with updates to contract and other purchasing templates.
- Collaborates with Purchasing staff, Legal, and City departments to evaluate and recommend improvements to contracting policies, procedures, and processes.
- Coordinates monthly purchasing card reconciliations and monitors the timely submission of statements and supporting documentation.
- Reviews and audits purchasing card transactions, receipts, and account coding for accuracy, completeness, and compliance with applicable policies; investigates discrepancies and provides guidance on allowable purchases and program requirements.
- Develops reports and recommends improvements to strengthen purchasing card controls, compliance, and program effectiveness.
- Participates in the research, implementation, and testing of system updates and releases to improve operational efficiency and support business needs.
- Develops and documents processes and procedures and provides training on purchasing policies, procedures, systems, and purchasing card requirements to new and existing staff.
- Provides customer service and operational support to internal and external customers.
- In an emergency event, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
- This position may assist Purchasing staff with special projects and other related duties as assigned.
- Expanding knowledge of business methods and purchasing practices.
- Ability to work independently and effectively manage time to meet scheduled deadlines and competing workload demands.
- Applied knowledge of standard office procedures, practices and equipment.
- Ability to establish effective working relationships with department staff, vendors, and the general public.
- Skill in applying and explaining policies, procedures, and practices of purchasing processes.
- Performing detailed purchasing support work accurately and in a timely manner.
- Responding to and effectively prioritizing multiple phone calls and other requests for service.
- Composing correspondence and reports independently or from brief instructions.
- Entering and retrieving data from a computer with sufficient speed and accuracy to perform assigned work.
- Using tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establishing, maintaining, and fostering positive and harmonious working relationships with those contacted in the course of work.
- Ability to express ideas clearly and concisely, orally and in writing in a manner that is tailored for the intended audience.
- Operating modern office equipment including computer equipment and specialized software applications programs. Proficiency with Adobe, Excel, Word, Outlook, Teams, and general office software is required.
Education and Experience - Education: Any combination of education and experience equivalent to a high school diploma, supplemented by college level course work in accounting or a related field.
- 2 years experience with accounting, customer services, financial transactions; p-card processing and contract management is a plus.
Skills
ExcelContract ManagementComplianceCustomer ServiceProcurement