Administrative Specialist

New Hanover County Fire Services is seeking an organized and detail-oriented Administrative Specialist to support the department's financial, administrative, and operational needs. This position plays an important role in keeping daily business operations running smoothly by coordinating purchasing, financial transactions, payroll, contracts, employee support, and departmental records. The ideal candidate enjoys working with people, managing multiple priorities, and providing dependable administrative support in a fast-paced environment.

• Coordinates purchasing and accounts payable: Processes purchase orders, procurement-card transactions, invoices, and related documentation.
• Supports financial operations: Assists with budget preparation, expenditure monitoring, financial reporting, and account reconciliations. 
• Maintains payroll and personnel records: Compiles payroll information and assists with personnel actions and related documentation. 
• Coordinates contract administration: Processes contract requests, maintains supporting records, and monitors renewals and updates.
• Provides employee and training support: Coordinates travel, training registrations, candidate assessments, and departmental career events.
• Supports Fire Marshal's Office operations: Coordinates billing processes, maintains documentation, and assists with related administrative functions.
• Maintains departmental records and communications: Prepares reports and correspondence, manages filing systems, and coordinates office supplies and resources.
• Collaborates with internal and external partners.
• Responds to employee and vendor inquiries and works with County departments, agencies, and other partners to resolve administrative and financial matters. 

New Hanover County Fire Rescue is comprised of a team of dedicated emergency response professionals who work to educate and protect citizens from the threats of fire and other emergencies. Our employees stay committed to the county's model of good governance working rotating 24-hour shifts in nine (9) fire stations to protect a 328 square-mile district in the unincorporated county. The department is a combination department which offers opportunities for those who wish to volunteer their time or start their own career with training in the fire protection industry. Ideal candidates for the fire department combine the department's values of honor, dedication, compassion, service, and excellence with the county enterprise-wide values and vision of a vibrant, prosperous, and diverse coastal community committed to building a sustainable future for generations to come. 

New Hanover County is committed to hiring talented professionals who are passionate about public service and making a difference in the community. Our employees work in an innovative, collaborative, and employee-focused environment where professional expertise and new ideas are valued.

Our shared values of professionalism, innovation, integrity, stewardship, and accountability guide the way we serve our community and work with our customers.

 New Hanover County celebrates diversity in our employees’ backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all. Our talented team has a passion for providing care and services that effect change on the everyday lives of the citizens they encounter. The differences that unite us are a reflection of the community we serve. If this sounds like an organization that models the values you uphold, we invite you to join our team at New Hanover County.  

Living in New Hanover County, NC:
New Hanover County offers an exceptional quality of life with its picturesque coastal location. Enjoy the stunning beaches, water activities, and a variety of recreational opportunities right at your doorstep. Immerse yourself in the vibrant local culture, indulge in diverse dining experiences, and explore historical landmarks. The county is known for its strong sense of community, excellent schools, and a thriving arts scene. With a focus on good governance and a commitment to customer service, New Hanover County provides an ideal environment for both personal and professional growth.

• Employer paid 401k contributions;
• Retirement plan through the NC Retirement system;
• Flex time and telework availability, depending on your position;
• Paid sick and personal leave + 13 paid holidays per year;
• Paid parental leave;
• Paid community services leave to give back to our community;
• Education leave to obtain a degree within your line of work; 
• Medical, dental, and vision insurance + many other insurance options; 
• Onsite, employer-paid health and wellness center;
• Professional development trainings & leadership initiatives; 
• Opportunities to make a difference in your community;
• And so much more!