Transportation Administrative Assistant - Yellowstone National Park

Overview

 

Live. Work. Explore. as a part of our Transportation team in Yellowstone National Park!

 

Take the scenic route. With over 142 miles of Yellowstone's grand loop, the Transportation Department has the important responsibility of taking guests and deliveries where they need to go.

 

Job Summary:

The Transportation Administrative Assistant is responsible for managing fuel usage and transportation logistics, including recording fuel data, ordering supplies, and assisting with communication. It also includes maintaining logs and reports, administering timekeeping, and ensuring an organized workspace while upholding confidentiality.

 

The Details:Position Type: SeasonalSeason Dates: Early April 2027 to Late October 2027Pay: $17.50/hourly

Life in Yellowstone: 

• Employee housing (dormitory-style) and on-site employee meals (cafeteria-style) provided at low cost
• Free on-site laundry facility, Wi-Fi (limited bandwidth), and utilities included
• Free Yellowstone & Grand Teton National Park pass
• Employee Recreation Program (recreation centers, athletics, gear rentals, seminars, van trips, hiking, and more)
• Access to discounted services at Yellowstone Medical Clinics operated by STGi.
• Retail, Lodging and Travel Discounts
• $350 Referral Bonus Program 

Benefits: 

• Xanterra offers competitive benefit programs and services for eligible employees. For more information, click here. 

Responsibilities

• Accurately record and audit underground fuel storage tank usage daily and submit weekly fuel use reports.
• Orders necessary supplies for the Mammoth, Old Faithful, Lake and Canyon transportation operation.
• Assists the on-duty Dispatcher with radio communications.
• Collects and distributes weekly vehicle mileage logs and monthly diesel fuel and mileage logs.
• Assists with the administration of payroll.
• Maintains the Transportation Department statistics and creates spreadsheets and reports as needed.
• Prepares daily tour count report.
• Organizes and distributes daily Vehicle Inspection Reports.
• Assist with vehicle and guide shuttling, and snowcoach and wheeled vehicle rescues as needed.
• Maintains a neat, clean and organized work/office area.
• Maintains positive and effective communication with departmental, company and non-company contacts in person, via email and telephonically.
• Maintains confidential information.
• Completion of other duties as assigned.

Qualifications

• Accurately record and audit underground fuel storage tank usage daily and submit weekly fuel use reports.
• Orders necessary supplies for the Mammoth, Old Faithful, Lake and Canyon transportation operation.
• Assists the on-duty Dispatcher with radio communications.
• Collects and distributes weekly vehicle mileage logs and monthly diesel fuel and mileage logs.
• Assists with the administration of payroll.
• Maintains the Transportation Department statistics and creates spreadsheets and reports as needed.
• Prepares daily tour count report.
• Organizes and distributes daily Vehicle Inspection Reports.
• Assist with vehicle and guide shuttling, and snowcoach and wheeled vehicle rescues as needed.
• Maintains a neat, clean and organized work/office area.
• Maintains positive and effective communication with departmental, company and non-company contacts in person, via email and telephonically.
• Maintains confidential information.
• Completion of other duties as assigned.

 

Physical Requirements include:

• Sitting for periods of 3 hours or more
• Able to lift/carry up to 30 pounds
• Bending, kneeling, stretching, walking and reaching
• Able to climb flights of stairs multiple times per day
• Ability to work in elevations exceeding 7,000ft

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.