- Salary
- $54k – $63k/yr
- Location
- Renew - Moses Lake, WA, WA
- Workplace
- Onsite
- Department
- IT
- Education
- Associate
- Closing date
- Today
- Source
- GovernmentJobs
Description
PURPOSE OF POSITION: The Medical Records Technician, under direct supervision, organizes, maintains, and audits client medical records to ensure accuracy, security, and compliance with federal, state, and agency regulations. This position performs data entry, filing, and release of information functions, and works closely with clinical staff to ensure timely and complete documentation. The role is also responsible for record retention, archiving, and destruction processes, while maintaining confidentiality and adherence to HIPAA and CFR42.2 standards. Through accurate recordkeeping and compliance monitoring, the Medical Records Technician supports quality assurance and the safe, secure management of client health information.
DISTINGUISHING CHARACTERISTICS: This job is not part of a job series.
- Organizes, coordinates, and maintains medical records in a secure and systematic manner to ensure accuracy, confidentiality, and compliance with federal, state, and agency regulations.
- Performs timely filing, data entry, and maintenance of records in both electronic and paper systems, ensuring completeness and adherence to established policies and timelines.
- Processes requests for release of information in accordance with HIPAA, Washington Administrative Code, Code of Federal Regulations and agency procedures.
- Conducts audits and quantitative analyses of medical records to verify completeness, accuracy, and compliance with documentation requirements.
- Collaborates with clinical staff to resolve missing or incomplete documentation, ensuring records are updated and accurate.
- Maintains record tracking systems for files distributed, received, archived, or destroyed, ensuring records are retrievable and properly managed throughout their lifecycle.
- Prepares, archives, and organizes records for destruction in accordance with record retention schedules and legal requirements.
- Ensures closed cases are finalized in the electronic medical record system to prevent unauthorized updates or modifications.
- Provides support to the agency’s Quality Assurance and Quality Improvement processes by monitoring documentation and reporting findings.
- Prepares and distributes correspondence related to medical records, including notifications, requests, and record summaries.
- Maintains the medical records room and associated files in a clean, organized, and secure condition.
- Demonstrates attention to detail and adherence to confidentiality requirements in all recordkeeping and release of information activities.
- Performs other duties as assigned.
Required Education and Experience:
- High school diploma or GED.
- Two years of administrative or clerical experience, including responsibility for recordkeeping, data entry, or information management.
- Experience working in a healthcare or clinical setting that required use of medical terminology.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and electronic recordkeeping systems.
Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.
Preferred Education and Experience:
- Associate degree in business administration, health information management, or a closely related field.
- Previous experience in a healthcare or behavioral health environment managing medical records or related documentation.
Professional Licenses/Certifications (Preferred):
- Accredited Record Technician (ART)
- Registered Health Information Technician (RHIT).
- Registered Health Information Administrator (RHIA).
WORKING CONDITIONS AND ENVIRONMENT:
- Work is primarily performed in an office setting.
- Work may be performed in varying indoor temperatures depending on location.
- Work settings may include any of the Renew offices.
- Employees may occasionally be exposed to odors or vapors in office or storage areas.
- Although not the primary focus of this position, Renew facilities provide clinical services; employees may be exposed to verbally or physically aggressive individuals and/or environments, as well as to blood, body fluids, or tissues.
PHYSICAL REQUIREMENTS:
- Frequently sits at a computer workstation to perform data entry, record audits, and documentation tasks.
- Regularly communicates in person, by phone, and in writing with staff and other departments.
- Frequently types, writes, files, and uses office equipment such as phones, copiers, fax machines, and computers.
- regularly stands, reaches, and bends to maintain and retrieve records.
- May occasionally lift and carry boxes or materials weighing up to 25 pounds.
- Frequently uses near and distance vision, along with peripheral vision and depth perception, to complete office and recordkeeping tasks accurately.