Project Procurement & Contracts Specialist

Project Procurement & Contracts Specialist

 

Location: Gregory, Texas

 

Summary:

The Project Procurement & Contracts Specialist supports a major power plant project by managing the commercial and contractual aspects of project procurement from purchase order or subcontract award through delivery, warranty, final account settlement, and closeout. This role serves as a key interface among Supply Chain Management, Engineering, Construction, Project Controls, Finance, Legal, suppliers, and subcontractors to help protect project cost, schedule, quality, and contractual interests.

The position provides disciplined post-award commercial management, including change order evaluation, subcontract administration, invoice and payment review, warranty administration, claims and lien support, commercial risk management, reporting, and document management. The ideal candidate will bring strong contract administration, negotiation, commercial analysis, and stakeholder management experience within major capital projects, power generation, LNG, EPC, construction, or other heavy industrial environments.

 

Job Duties:

Project Procurement and Contract Administration

• Administer assigned purchase orders, service agreements, and subcontracts from award through final commercial closeout.
• Interpret and apply commercial terms and conditions, scope requirements, compensation structures, milestones, securities, insurance requirements, and contractual deliverables.
• Establish and maintain contract administration plans, correspondence logs, commitment registers, deliverable trackers, and closeout checklists.
• Coordinate with Engineering, Construction, Project Controls, Finance, Legal, Quality, Logistics, Operations, and other stakeholders to resolve issues affecting project cost, schedule, delivery, or supplier performance.
• Ensure contractual notices, approvals, amendments, and supporting records are properly prepared and retained in accordance with applicable procedures and delegated authority requirements.
• Maintain complete, accurate, and auditable procurement and contract records throughout the project lifecycle.

Change Order Management

• Manage supplier and subcontractor change requests from initial notice through final disposition and incorporation into the applicable agreement.
• Evaluate proposed changes for contractual entitlement, scope basis, pricing, schedule impact, productivity impact, risk, and adequacy of supporting documentation.
• Engage requisition engineers and appropriate project stakeholders to complete technical and schedule reviews.
• Develop negotiation positions and lead or support commercial negotiations with suppliers and subcontractors.
• Maintain a comprehensive change order register covering submitted, pending, approved, rejected, withdrawn, and forecast changes, including aging and financial exposure.
• Identify potential scope growth, constructive changes, and commercial exposure before work proceeds whenever practicable.

Commercial, Cost, and Payment Management

• Review supplier and subcontractor invoices against contractual milestones, receiving records, approved progress, contractual deliverables, retainage, and approved changes.
• Coordinate resolution of invoice discrepancies, back charges, credits, disputed amounts, and payment holds.
• Track original commitments, approved changes, pending changes, forecast exposure, invoices, payments, retainage, and final account status.
• Support project cost forecasting and communicate emerging commercial impacts to Supply Chain Management and Project Controls.
• Perform final account reconciliation and confirm completion of commercial closeout requirements before release of final payment.

Claims, Liens, Insurance, and Commercial Risk

• Support the evaluation, negotiation, documentation, and resolution of supplier and subcontractor claims.
• Monitor insurance certificates, bonds, guarantees, lien waivers or releases, and other contractual risk-management requirements.
• Preserve contract records and contemporaneous documentation required to support negotiations, claims, audits, and dispute resolution.
• Identify and escalate material commercial risks, contract noncompliance, and potential supplier defaults.
• Coordinate with Legal, Risk, Finance, Supply Chain Management, and project leadership when commercial matters require specialist guidance or formal escalation.

Warranty Administration

• Maintain a centralized warranty register documenting applicable equipment or scope, warranty terms, start and expiration dates, responsible suppliers, open claims, and resolution status.
• Administer warranty claims and verify that suppliers meet contractual requirements for response, repair, replacement, testing, documentation, and schedule obligations.
• Coordinate warranty activities with Engineering, Construction, Commissioning, Operations, Quality, suppliers, and other project stakeholders.
• Confirm that required insurance, site access, safety documentation, and commercial arrangements are in place before warranty work begins.
• Engage additional subcontractors when necessary to support warranty work and pursue applicable supplier recovery or back charges.

Supplier Performance and Reporting

• Develop structured post-award reporting that provides visibility beyond basic purchase order status and purchasing activity.
• Maintain dashboards and reporting for contract status, changes, invoices, payments, claims, warranties, supplier performance, open deliverables, risks, and required decisions.
• Lead or participate in supplier commercial reviews, project procurement reviews, and contract closeout meetings.
• Document lessons learned and recommend process improvements for capital project procurement and contract administration.
• Perform additional duties as required to support project and business requirements.

Job Requirements:

Education and Certifications

• Bachelor's degree in Supply Chain, Business, Engineering, Construction Management, or a related field preferred.
• An equivalent combination of education, relevant professional experience, and applicable certifications may be considered.

Experience

• Minimum of seven (7) years of progressive experience in project procurement, contract administration, subcontract management, commercial management, or a related supply chain discipline.
• Experience supporting major capital projects, power generation, LNG, EPC, construction, or other heavy industrial environments is strongly preferred.
• Hands-on experience administering purchase orders or subcontracts, evaluating changes, supporting commercial negotiations, and managing post-award contractual issues.
• Experience with invoice review, claims administration, warranties, supplier performance management, and contract closeout.
• Experience working with procurement or ERP platforms such as Oracle, SAP, GEP, Coupa, or JDE is preferred.

Knowledge and Skills

• Knowledge of capital project procurement, purchase order administration, subcontract management, and project closeout.
• Working knowledge of commercial terms and conditions, change management, claims, warranties, insurance, liens, and payment administration.
• Understanding of owner-furnished equipment, EPC project interfaces, project controls, and construction execution.
• Understanding of LNG, electric utility, power generation, pipeline, oil and gas, or similar industrial project environments preferred.
• Strong commercial analysis, negotiation, contract interpretation, and issue-resolution capabilities.
• Excellent written communication, documentation, stakeholder management, and supplier-facing skills.
• Ability to independently manage multiple complex priorities in a schedule-driven project environment.
• Advanced Microsoft Office skills and proficiency with ERP, source-to-pay, contract management, and project reporting systems.
• Ability to independently manage assigned commercial work within established procedures, project governance requirements, and delegated authorities, while appropriately escalating material contractual, financial, and risk matters.

Work Conditions

• Work is primarily performed in an office or project-office environment and may involve project schedule pressures, changing priorities, and dependencies on inputs from multiple stakeholders.
• Up to 50% travel may be required to supplier facilities, logistics locations, the project site, and other business locations.
• Occasional work outside normal business hours or on weekends may be necessary to support critical project, inspection, shipment, delivery, or supplier activities.
• Site and supplier visits may require personal protective equipment and compliance with applicable safety, security, drug, alcohol, and site-access requirements.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

 

 

About Teal Energi:

Teal Energi is a technical manpower provider with extensive experience supporting the successful execution and operation of major capital project investments. Forged through a desire to provide best-in-class service to clients, candidates, and contractors alike, Teal Energi works through its offices nationwide to provide regional support to a wide range of sectors including both traditional energy and energy transition initiatives (e.g., LNG, hydrogen, wind, solar), as well as manufacturing, mining, and infrastructure.

Teal Energi is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, age, disability, ethnicity, gender or gender identity, language, national origin, physical or mental ability, political affiliation, religion, sexual orientation, or protected veteran status.

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